Administrative Assistant

2 weeks ago

Toronto, Canada Christie Ossington Neighbourhood Centre Full time

**Position Overview**

Reporting to the Food Service management team, the Administrative Assistant, Social Enterprise and Food Service is responsible for the implementation and maintenance of financial, administrative and operational systems for Christie-Ossington Neighbourhood Centre.

**Essential Job Tasks**
- Provide overall administrative and financial reconciliation/tracking to the Food Services Department across multiple site locations.
- Liaise with external suppliers and maintain tracking and/or reporting as required.
- Liaise with internal departments including finance, shelters and housing and human resources.
- Coordinate the administration and verify of invoices, expenses, etc. as requested.
- Assist with input of menus and recipes, prepare costing for budgeting purposes, etc.
- Assist as requested with data entry in ADP Workforce Now, including schedule set up, development of schedule templates, entering updates and working with the finance and administration team and/or ADP with questions, systems issues, etc.
- Assist with the implementation of the annual maintenance schedule to ensure operational effectiveness
- Maintain contact lists for employees, contractors and other supplies as requested.
- Coordinate the new hire documentation process and ensure all documentation is completed and returned, in consultation with the administration team and/or human resources.
- General office duties as assigned and support to the Food Service management team.
- Assist with research and sourcing equipment and other supplies.
- Assist with the preparation and/ or ensure the timely preparation and submission of various reports as may be required by finance and/or external stakeholders (e.g., funders).
- Perform reconciliations to help the department stay on budget.
- Assists with data entry as required.
- Coordinate and assist with new hire orientation as requested.
- Maintain administrative filing systems for the Food Service Department.
- Maintain office supplies inventory and performs cost control for supplies wherever possible.
- Perform other duties as assigned.

**Required Qualifications**
- A minimum of 2 years’ experience in finance and/or administration or equivalent.
- A degree or certificate in office administration, business studies or equivalent is required.
- Excellent organization skills are required.
- Good written and oral communication skills.
- Excellent administrative skills with an acute attention to detail.
- Ability to work independently and as part of a team.
- Maintain confidentiality of work.
- Computer literacy including the use of MS Excel and Word, and an aptitude for learning new computer software.

Experience with ADP Workforce Now considered an asset.
- Experience within the non-profit sector and a commitment to the values of community development

Schedule:

- 8 hour shift

COVID-19 considerations:
Fully Vaccinated

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