Office Administrator/bookkeeper

6 days ago

Rockwood, Canada Rockwood Truss Ltd. Full time

Office Administrator/Bookkeeper
- Keep accurate financial records using QuickBooks online
- Establish, maintain, and balance various accounts, ensuring accuracy and adherence to financial procedures.
- Manage Accounts Receivables by issuing invoices, posting payments, and making regular bank deposits.
- Manage Accounts Payables by issuing purchase orders, recording vendor bills, and issuing cheques.
- Perform monthly account reconciliations to ensure accurate and up-to-date financial data.
- Prepare and file quarterly HST (Harmonized Sales Tax) filings.
- Journal Entries and Financial Statements:

- Post journal entries and reconcile accounts to maintain accurate general ledgers.
- Prepare trial balance of books and ensure financial statements are accurate and in compliance with accounting standards.
- Calculate and prepare entries for payroll and utility, tax, and other bills.
- Complete and submit tax remittance forms, workers' compensation forms, and other government documents as required.
- Prepare various statistical, financial, and accounting reports for management review.
- Ensure compliance with applicable financial regulations and company policies.
- Maintain accurate and organized financial and administrative records.
- Assist with the preparation of year-end financial statements and support external audits, if required.
- Identify opportunities to improve bookkeeping processes and implement best practices.
- Stay updated on changes in accounting regulations and standards.
- Inventory Management
- Payroll using Wagepoint
- Adapt to changing priorities and handle multiple tasks efficiently.
- Preparation of estimates
- Preparation of invoices in a timely manner that reflect the work outlined in the estimate and that has been carried out
- Manage company office, including supplies, organization, and maintenance.
- Handle HR responsibilities such as hiring, onboarding, and documentation.
- Coordinate and manage administrative tasks, including scheduling appointments, organizing meetings, and managing calendars.

**Requirements**:
Proficient in Quickbooks Online

Excellent organizational skills with the ability to prioritize tasks effectively

Experience working in construction related industries

Average to advanced skill level with Microsoft Suite products

**Job Types**: Full-time, Permanent

**Salary**: $25.00-$30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- QuickBooks: 3 years (preferred)
- Bookkeeping: 3 years (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Rockwood, ON N0B 2K0 (required)

Ability to Relocate:

- Rockwood, ON N0B 2K0: Relocate before starting work (required)

Work Location: In person

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