Events Coordinator

2 weeks ago

Toronto, Canada Forget Me Not Coffee Full time

The Events Coordinator will oversee the planning, organization, and execution of in-house and external events hosted or sponsored by Forget Me Not Coffee, they will also be responsible for partnership outreach and relationship building. This role requires a balance of creativity, operational excellence, and hospitality. The Events Coordinator ensures every event reflects our brand values, enhances guest experience, and builds strong community connections.

**Key Responsibilities**
- **Event Planning & Execution**_
- Plan, coordinate, and execute coffee shop events (pop-ups, vendor markets, workshops, seasonal activations, collaborations).
- Liaise with vendors, partners, and internal and external teams to align event goals and logistics.
- Develop event timelines, task lists, and run-of-show documents to ensure smooth execution.
- **Vendor & Partner Relations**_
- Source, secure, and manage relationships with event partners, vendors, and sponsors.
- Handle contracts, communication, and ensure all third-party participants meet Forget Me Not Coffee’s standards.
- **Operations & Logistics**_
- Coordinate set-up, breakdown, staffing schedules, and supply needs.
- Ensure events comply with health, safety, and municipal regulations.
- Manage event budgets, track expenses, and report outcomes.
- **Marketing & Promotion Support**_
- Work with the social media/marketing team to promote events across platforms.
- Provide content needs (photos, copy, key highlights) pre
- and post-event.
- Contribute creative ideas for driving foot traffic and guest engagement.
- **Guest Experience**_
- Uphold Forget Me Not Coffee’s hospitality ethos during all events.
- Gather guest feedback to improve future event programming.
- Ensure the event environment is welcoming, inclusive, and memorable.

**Skills & Qualifications**
- Strong organizational and project management skills; ability to multitask and meet deadlines.
- Excellent interpersonal and communication skills; confident in building relationships with vendors, partners, and guests.
- Creative thinker with a strong eye for detail and design.
- Comfort in fast-paced environments; resourceful problem-solver.
- Budget management and negotiation skills.
- Familiarity with event marketing, promotions, and social media collaboration.
- Hospitality or food & beverage industry experience is a plus.

Flexible schedule - evenings, weekends, and holidays may be required.

Pay: $35,000.42-$40,000.00 per year

**Benefits**:

- Casual dress
- Discounted or free food
- Flexible schedule
- Store discount
- Work from home

Work Location: Hybrid remote in Toronto, ON M6J 2Z4

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