Administrative Assistant

**Req ID**:151290**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Bethune Building - QEII**
**Department**:DOM Dept of Medicine AFP**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:10-Mar-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant is the initial contact/resource person to the Head/Chief of the Department of Medicine. The Administrative Assistant reviews and responds to all incoming correspondence and inquiries, bringing attention to issues of particular relevance or urgency; schedules, maintains, and prioritizes Head/Chief’s calendar and coordinates background material for daily meetings; composes routine correspondence, as well as proof-reads and edits material submitted for the Head/Chief’s signature and use.

The Administrative Assistant provides administrative support to selected committees under the responsibility of the Head/Chief, including the Department of Medicine Executive Committee and the Department of Medicine monthly meeting and serves as a resource on other committees or task forces as assigned. The Administrative Assistant assists with project coordination related to departmental activities; develops and maintains processes for issues management, keeping the Head/Chief apprised of events/information that affect(s) workflow and service delivery; coordinates/organizes logistics for large meetings, conferences and functions as required.

**This is a Hybrid Work position, and is eligible for work-from-home and office status.**

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- Minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level required, preferably within healthcare
- Thorough knowledge of all aspects of the department, its policies and procedures, as well a general knowledge of institutional policies and procedures, healthcare legislation, collective agreements and other portfolio's services provided within Nova Scotia Health
- The incumbent maintains an awareness of internal and external issues that may impact the department/organization
- Well-developed abilities and skills in all facets of modern office practices and technology and with information and meeting technologies
- Works effectively during periods of high activity and with varying personality styles and tasks
- Excellent communication, interpersonal, prioritizing and organizational skills
- Competencies in other languages an asset, French preferred

** A skills test may be conducted for this position

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:
Permanent, Full-time position, 75 hrs bi-weekly

**Compensation and Incentives**:
$23.57 - $29.65 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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