Facilities Coordinator

Parliamentary Protective Service - Planning Sector, Real Property Branch
Ottawa (Ontario)
AS-03, AS-04 - The position is at the PSA-06 group and level and the salary is based on a 35-hour work week.
$67,686 to $89,068
For further information on the organization, please visit Parliamentary Protective Service

**Closing date: 13 January 2025 - 23:59, Pacific Time**

**Who can apply**: Open to Canadian citizens or permanent residents residing in the National Capital Region (NCR).

**Important messages**:
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

**Duties**:
The Facilities Coordinator is responsible for planning, developing, managing and leading the implementation of short-term facilities management projects for the Parliamentary Protective Service (PPS) in coordination with parliamentary partners delivering technical and logístical support to PPS.

**Work environment**:
What we offer:

- Health, dental, and vision care insurance plans
- Public Service Pension Plan
- 35-hour standard work week
- Minimum 4 weeks of paid vacation
- Free on-site fitness facilities
- Employee and Family Assistance Program
- Flexible work schedules
- Centrally located in downtown Ottawa
- Proximity to O-Train Parliament Station

**Intent of the process**:
The pool may also be used in the future to staff similar positions within the PPS and for other organizations.

**Positions to be filled**: 1

**Information you must provide**:
Your résumé.

EDUCATION:
Successful completion of a post-secondary program in a field related to the duties of the position such as, but not limited to, interior design, architectural, engineering technology OR an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES:
E1- Recent* and significant** experience in Facilities Management and overseeing the day-to-day operations of office buildings, warehouses, or other facilities (tenant services, maintenance, building services, expenses tracking).

E2- Experience interpreting schematics and, floor plans and technical documents.

E3- Recent* and significant** experience supporting/coordinating and documenting real property facilities projects as well as establishing timelines for project delivery (renovations, relocations, installations).

E4- Recent* experience in space planning, workspace allocation and implementing space re-configuration and layout, architectural, free-standing furniture, and modular workstation systems.

E5- Experience in the preparation of statement of requirement for both consultant and/or contractor services.

E6- Experience in reviewing and analyzing client requisitions, in assessing client needs, and providing options and solutions that meet client requirements while adhering to policy standards and guidelines.

DEFINITIONS:

- Recent means within the last four (4) years.

**Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired on a full-time basis over a given period of time.

ASSETS

CERTIFICATIONS:
Facilities Management Professional designation (FMP).

Project Management Professional (PMP).

EXPERIENCES:
AE1- Experience in being a part of and/or supporting multi-disciplinary project teams.

AE2- Experience in escorting and/or assigning work to contractors and verification of work completion and quality assurance.

KNOWLEDGE:
AK1- Knowledge of Autocad drawing software.

**The following will be applied / assessed at a later date (essential for the job)**:
Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE:
K1- Knowledge of real property services management policies and procedures in relevance to special purpose space fit-up.

K2- Knowledge of acquisition/purchasing policies and procedures.

K3- Working knowledge of architectural, mechanical, electrical plans and specification.

PPS CORE COMPETENCIES:
Thinking Skills
Communication
Teamwork and Collaboration
Client Service Orientation
Leadership

ADDITIONAL COMPETENCIES:
Ability to research
Organizational Skills
Attention to details

**The following may be applied / assessed at a later date (may be needed for the job)**:
OPERATIONAL REQUIREMENTS:
Willing and able to work overtime often on short notice.

**Conditions of employment**:
You must be eligible to obtain both a Site Access Clearance and an Enhanced Reliability Status. The process involves a background investigation that includes:

- a loyalty assessment;
- law enforcement verifications;
- credit and financial verifications;
- a security interview wherein questions may include (but not limited to), previou