Facilities Coordinator
3 weeks ago
Pinecrest-Queensway Community Health Centre is an innovative, community-based, multi-service centre. We strive to meet the needs of the diverse communities we serve. We work in partnership with individuals, families, and communities to achieve their full potential, paying particular attention to those who face barriers to care due to race, gender, income and/or ability. PQCHC is an equal opportunity employer and values diversity in its workforce. If at any stage in the selection process, you require accommodation due to a disability, please let us know.Job SummaryThe Facilities Coordinator ensures the effective operation and maintenance of PQCHC’s facilities across all sites. The role oversees day-to-day building operations, vendor and landlord relations, and the facilities budget. The Facilities Coordinator supervises the reception and custodial teams, centralizes office supply and inventory systems, and manages building safety systems. In addition, the role supports health and safety initiatives and emergency preparedness activities to ensure a safe and efficient work environment for staff, clients, and visitors.Job Specific ResponsibilitiesAct as primary liaison with landlords and vendors for all PQCHC sites, resolving day-to-day building and safety concerns.Manage facilities-related budgets, including cost monitoring, forecasting, and invoice approvals consistent with financial policies.Coordinate building maintenance, repairs, renovations, relocations, and equipment servicing.Oversee building security systems, alarms, access cards, and keys.Maintain office equipment, furnishings, and supplies; coordinate centralized ordering and inventory systems across all sites.Ensure service contracts and vendor performance meet organizational needs.Act as lead for Occupational Health and Safety (OHS) functions, including committee participation, inspections, follow-up, training, and policy support.Support development and maintenance of emergency management and evacuation plans; schedule drills and deliver staff training.Provide recommendations and ensure compliance with relevant health and safety legislation and policies.Team SupervisionSupervise the reception and custodial teams, including scheduling, training, and performance feedback.Support recruitment, orientation, and ongoing development of staff.Foster collaboration and maintain a client-centered, safe workplace environment.Administrative Systems CoordinationCentralize and coordinate office systems across sites, including supply ordering, inventory tracking, and purchasing.Maintain accessible tools and processes to support efficiency and consistency in corporate services.Support facilities- and operations-related projects as assigned.QualificationsDegree, certificate or diploma in business administration, facilities management, or related field; or equivalent combination of education and experience.Minimum of 3–5 years’ progressive experience in facilities, office operations, or property management, including supervisory responsibilities.Valid driver’s license and current, adequate vehicle insurance, use of a vehicle.Experience managing budgets and coordinating vendor/landlord relationships.Knowledge of Occupational Health and Safety legislation and emergency planning.Strong organizational, problem-solving, and communication skills.Proficiency with MS Word, Excel, Outlook, and Windows-based systems.Ability to work occasional evenings and weekends.AssetsHealth and Safety certification (or willingness to obtain).Experience in a community-based, not-for-profit setting. #J-18808-Ljbffr
-
Facilities Coordinator
2 weeks ago
Ottawa, Canada Payments Canada Full time| About the role The Facilities Coordinator is responsible for maintaining Payment Canada’s offices, space planning and providing exceptional service to our employee base. The Facilities Coordinator is also responsible for the management of ongoing facility projects, oversees day-to-day facilities requirements and manages the entire facilities budget -...
-
Facilities Coordinator
3 weeks ago
Ottawa, Canada Pqchc Full timePinecrest-Queensway Community Health Centre is an innovative, community-based, multi-service centre. We strive to meet the needs of the diverse communities we serve. We work in partnership with individuals, families, and communities to achieve their full potential, paying particular attention to those who face barriers to care due to race, gender, income...
-
Facilities Coordinator
1 week ago
Ottawa, Ontario, Canada Sotera Health Full time $60,000 - $90,000 per yearDescriptionPosition Summary Reporting to the Facilities Manager, the Facilities Operations Coordinator will develop collaborative relationships with executives, senior managers, consultants and other internal and external stakeholders and provide general administrative support including report management, database administration, document generation and...
-
Facilities Coordinator
6 days ago
Ottawa, Canada Parliamentary Protective Service Full timeParliamentary Protective Service - Planning Sector, Real Property Branch Ottawa (Ontario) AS-03, AS-04 - The position is at the PSA-06 group and level and the salary is based on a 35-hour work week. $67,686 to $89,068 For further information on the organization, please visit Parliamentary Protective Service **Closing date: 13 January 2025 - 23:59, Pacific...
-
Facilities Coordinator
2 weeks ago
Ottawa, Canada CBRE Full time**Facilities Coordinator** **Job ID** - 240336 **Posted** - 25-Sep-2025 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Ottawa - Ontario - Canada **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks...
-
Facilities and Purchasing Coordinator
1 week ago
Ottawa, Ontario, Canada Bourgon Construction Full time $60,000 - $90,000 per yearBourgon Construction is always looking for the best people in the business. Project managers, superintendents, carpenters, skilled labourers - chances are good that if our values and passion for building line up and we don't have a spot for you, we'll make oneOUR APPROACHWe embrace a 'master-builder' approach to projects within our range of expertise, and we...
-
Facilities Coordinator
2 weeks ago
Ottawa, Canada Gowling WLG Full time**ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...
-
Facilities Coordinator
1 week ago
Ottawa, Canada Gowling WLG Full time**ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...
-
Facility Rental Coordinator
1 week ago
Ottawa, Canada BGC Ottawa Full time**Job Title: Facility Rental Coordinator - Part-time** **GENERAL SUMMARY** BGC Ottawa has four Clubhouses which include gymnasiums, kitchen facilities, multipurpose rooms, indoor turf and a swimming pool. These facilities are available to businesses, community groups, associations and organizations that need temporary or long-term space. BGC Ottawa...
-
Facilities Coordinator
3 weeks ago
Ottawa, Canada Avanti Software Inc. Full timeOntario Medical Supply is a Leading Distributor of medical equipment, supplies, and services for healthcare organizations and home healthcare clients across Ontario. Specializing in long term care, assisted living, retirement and home health care. Ontario Medical Supply is partnered for success with Royal Drugs. Royal Drugs is a healthcare company providing...
