Facilities Coordinator

Ontario Medical Supply is a Leading Distributor of medical equipment, supplies, and services for healthcare organizations and home healthcare clients across Ontario. Specializing in long term care, assisted living, retirement and home health care. Ontario Medical Supply is partnered for success with Royal Drugs. Royal Drugs is a healthcare company providing specialty pharmacy, infusion therapy, and retail pharmacy services. Together, we work towards supporting optimal health outcomes and better quality of life. Come Join Our Team

Overview

Ontario Medical Supply is seeking a proactive and detail-oriented Facilities Coordinator to support the day-to-day operations of our facilities. This role ensures that our physical workspaces are safe, functional, and well-maintained. The ideal candidate will coordinate maintenance services, manage vendor relationships, and assist in space planning and office logistics.

Purpose

Reports To: Director, Business Support

Location

Ontario Medical Supply – Ottawa

Position Details

No. of Positions: 1

ATR:4811

Type: Full Time, Permanent

Benefits: Yes

Job Responsibilities

- Serve as the first point of contact for all facilities-related inquiries and issues.

- Coordinate maintenance and repair services with internal teams and external vendors.

- Manage building systems including HVAC, lighting, and plumbing, etc.

- Maintain records of maintenance schedules, inspections, and service reports.

- Support office moves, space planning, and workstation setups.

- Ensure compliance with health and safety regulations.

- Manage inventory of facility-related equipment.

- Assist in budgeting and cost tracking for facility operations.

- Respond to emergency situations in a timely and effective manner.

- Collaborate with other departments to support workplace needs.

Qualifications

- High school diploma or equivalent; Facility Management Professional (FMP) Certification preferred.

- 3-5 years of experience in facilities coordination or office management.

- Valid Driver’s License and ability to travel to various sites on a periodic basis.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal abilities.

- Proficiency in Microsoft Office Suite.

- Knowledge of building systems and maintenance procedures.

- Ability to lift up to 25 lbs and perform physical tasks as needed.

Preferred Skills:

- Familiarity with OSHA regulations and workplace safety standards.

- Experience working in a fast-paced, multi-site environment.

- Project management experience is a plus.

Human Resources

While we thank you for your interest, only select applicants will be contacted regarding the position.

Ontario Medical Supply is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.

The company reserves the right to close the competition based on business need and a sufficient pool of candidates who have applied.

Company

OMS / Royal Drugs

Opening Date

Sep 30, 2025

Closing Date

Sep 30, 2025

Requirements

Type

Description

Status

A&AODA Accessibility & AODA Acknowledgment Required within 30 days after job starts

EO -2 Quality & Regulatory Training (Phase 2) Required within 30 days after job starts

EO-1 General Orientation (Phase 1) Required within 30 days after job starts

WHMIS 2015 Required within 30 days after job starts

WPVH Workplace Violence and Harassment Required within 30 days after job starts

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