Facilities Coordinator

Pinecrest-Queensway Community Health Centre is an innovative, community-based, multi-service centre. We strive to meet the needs of the diverse communities we serve. We work in partnership with individuals, families, and communities to achieve their full potential, paying particular attention to those who face barriers to care due to race, gender, income and/or ability. PQCHC is an equal opportunity employer and values diversity in its workforce. If at any stage in the selection process, you require accommodation due to a disability, please let us know.

Job Summary

The Facilities Coordinator ensures the effective operation and maintenance of PQCHC’s facilities across all sites. The role oversees day-to-day building operations, vendor and landlord relations, and the facilities budget. The Facilities Coordinator supervises the reception and custodial teams, centralizes office supply and inventory systems, and manages building safety systems. In addition, the role supports health and safety initiatives and emergency preparedness activities to ensure a safe and efficient work environment for staff, clients, and visitors.

Job Specific Responsibilities

- Act as primary liaison with landlords and vendors for all PQCHC sites, resolving day-to-day building and safety concerns.
- Manage facilities-related budgets, including cost monitoring, forecasting, and invoice approvals consistent with financial policies.
- Coordinate building maintenance, repairs, renovations, relocations, and equipment servicing.
- Oversee building security systems, alarms, access cards, and keys.
- Maintain office equipment, furnishings, and supplies; coordinate centralized ordering and inventory systems across all sites.
- Ensure service contracts and vendor performance meet organizational needs.
- Act as lead for Occupational Health and Safety (OHS) functions, including committee participation, inspections, follow-up, training, and policy support.
- Support development and maintenance of emergency management and evacuation plans; schedule drills and deliver staff training.
- Provide recommendations and ensure compliance with relevant health and safety legislation and policies.

Team Supervision

- Supervise the reception and custodial teams, including scheduling, training, and performance feedback.
- Support recruitment, orientation, and ongoing development of staff.
- Foster collaboration and maintain a client-centered, safe workplace environment.

Administrative Systems Coordination

- Centralize and coordinate office systems across sites, including supply ordering, inventory tracking, and purchasing.
- Maintain accessible tools and processes to support efficiency and consistency in corporate services.
- Support facilities- and operations-related projects as assigned.

Qualifications

- Degree, certificate or diploma in business administration, facilities management, or related field; or equivalent combination of education and experience.
- Minimum of 3–5 years’ progressive experience in facilities, office operations, or property management, including supervisory responsibilities.
- Valid driver’s license and current, adequate vehicle insurance, use of a vehicle.
- Experience managing budgets and coordinating vendor/landlord relationships.
- Knowledge of Occupational Health and Safety legislation and emergency planning.
- Strong organizational, problem-solving, and communication skills.
- Proficiency with MS Word, Excel, Outlook, and Windows-based systems.
- Ability to work occasional evenings and weekends.

Assets

- Health and Safety certification (or willingness to obtain).
- Experience in a community-based, not-for-profit setting.

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