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Executive Assistant to CEO

2 weeks ago

Vancouver, Canada CayPlay Studios Full time

**About Us**
CayPlay Studios is an independent game studio co-founded by Travis Richardson and YouTuber Caylus (60M+ subscribers). We’re building genre-defining simulation and multiplayer experiences, including WaterPark Simulator (Steam, 2025) and upcoming Roblox, Fortnite, and GTA titles. The studio moves fast and operates at the intersection of gaming and entertainment.

**The Role**
This isn’t a standard admin job. We need a proactive, sharp, and adaptable assistant who thrives in a fast-moving environment. Your job is to keep the CEO organized, move projects forward, and make sure things get done before they ever hit his plate. You’ll be directly involved in every part of the business, from game production to partnerships to community launches.

**Responsibilities**
- Manage the CEO’s priorities, schedule, and inbox so nothing slips through the cracks
- Keep production and marketing projects on track, flag issues early, and follow up with team members
- Help process payments, track invoices, and coordinate smooth communication between development, art, and marketing
- Research opportunities (influencers, partners, trends, tools) and present findings
- Take tasks as far as possible before they reach the CEO; follow through to completion
- Book meetings, travel, and coordinate logistics when needed
- Maintain organized systems for files, deliverables, and daily priorities

**Qualifications**
- 3+ years experience as an executive assistant, operations manager, or similar role in a fast-paced environment
- Exceptionally organized and detail-oriented with strong follow-through
- Excellent communication skills (written and verbal)
- Proactive mindset - you look for what needs to be done without waiting for direction
- Tech-savvy and comfortable with Gmail, Google Workspace, QuickBooks (or willing to learn), Discord, and project tools
- Passion for gaming, content creation, or media is a big plus
- Must be based in Vancouver or the Lower Mainland

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

**Benefits**:

- Work from home

Application question(s):

- What’s the most complex role you’ve had where you were responsible for keeping a high-level executive or team on track? What did you do to make their life easier?
- When everything feels urgent, how do you decide what to prioritize? Walk me through your process.
- Where do you see yourself in 2-3 years - still as an EA, or stepping into a bigger operations/leadership role? What drives you long-term?
- What excites you most about working in gaming, content creation, or the creator economy? Why this space over any other?

Work Location: Remote