Administrative Assistant

1 week ago

Saskatoon, Canada YWCA Saskatoon Full time

Administrative Assistant & Scheduling Coordinator

The YWCA Saskatoon is a dynamic team dedicated to positively impacting the lives of women, their families, and the community. YWCA Saskatoon is a vibrant organization providing inclusive community services on Treaty Six territory and the homeland of the Métis peoples since 1910. We look forward to the possibility of you joining our team.

DIVERSITY, EQUITY, & INCLUSION STATEMENT: At the YWCA Saskatoon, we believe in the importance of diversity, equity, and inclusion. We are dedicated to creating and cultivating an inclusive workspace and workforce that represents the communities we serve. We acknowledge that certain groups have been historically disadvantaged and continue to face barriers in the workforce. In collaboration with the Canadian Employment Equity Act, we have identified the following groups, which have experienced historical and/or current obstacles, as part of our equity priority group:
These include:

- Indigenous peoples
- Persons of colour
- Persons with disabilities
- Women
- 2SLGBTQ+ community
- Newcomers to Canada

We base our selection process on merit and encourage all diverse groups to participate fully. We acknowledge the barriers that affect equity groups, and we’re committed to addressing, mitigating and accommodating these barriers to strive for equity in the workplace.

WHAT WE OFFER: - Rewarding work; contribute to meaningful change for clients and our community
- An inclusive and supportive team
- Fitness membership at Fitness on 25th and a discounted rate on eligible programs

POSITION REPORTING: Reports to Director of Residential Programs Crisis Shelter & Residence

MAJOR RESPONSIBILITIES: Working as part of a collaborative team, they will:

- Coordinating master schedule, filling shifts as needed
- Maintain and track monthly stats
- Administrate, support and provide direction to Shelter Staff with HIFIS (Homeless Individuals and Families Information System), and enter client Data in HIFIS as required. - Perform general office duties such as: Data entry
- Maintaining confidential records
- Training new staff as needed with HIFIS and Scheduling
- Coordinate staff meetings and agendas
- Maintain and operate office equipment
- Order and maintain office supplies
- Communicating building maintenance issues
- Provide support to the Director of Programs, Shelter Management, CS&R staff as needed
- Provide communication within the departments of the YWCA as a whole

QUALIFICATIONS AND EXPERIENCE:

- A minimum of 2 year of previous experience in administration assistant role
- Diploma or Certificate in related field
- Excellent time management and organizational skills
- Strong attention to detail
- Excellent computer skills including Microsoft excel office
- Experience with scheduling and stat tracking
- Strong written and verbal communication skills
- Ability to deal with confidential issues in a professional manner
- Clear Criminal Record and Vulnerable Sector Clearance check

WAGE: $16.21 per hour (Step 1 Wage Grid) This is an in-scope position.

Pay: From $16.21 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site gym
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

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