Office Manager
2 weeks ago
**Overview**
**Responsibilities**
- Supervision of approx. 7 staff members, including administrators and business information specialists.
- Oversee vendor relationships, online access accounts, passwords, etc.
- Human Resources: Manage staff (in-house and remote), payroll processing, and maintain employment records.
- Account Management: respond to client concerns, resolve complaints, and meet client needs.
- Sales Support: Handle occasional incoming inquiries, manage international service queries, and send information to prospects with support from President.
- Training: Provide basic training for and distribute client-specific needs memos.
- IT Management: Set up systems for new employees, troubleshoot system issues, and manage system backups.
- Production Oversight: Monitor production statistics, calculate bonuses,, and support production team tasks.
- Accounting Support: Assist with monthly reporting and accounts receivable as needed.
- Administrative Duties: process some orders, and oversee report content and delivery.
- Organize occasional social events and luncheons. ensure a warm and welcoming environment for staff, clients and visitors.
- Handle payroll processing to ensure timely and accurate payment to employees.
- Perform some clerical functions such as data entry, and document management.
- Assist in human resources tasks such as onboarding new employees and maintaining personnel records.
**Experience**
- Proven experience in team supervision and administrative roles.
- Ability to train and support staff across multiple roles.
- Technical proficiency with systems like Salesforce and website management.
- Detail-oriented with strong organizational and multitasking abilities.
- Experience in production monitoring and reporting.
- Excellent communication skills with the ability to interact professionally with diverse individuals.
- Familiarity with general clerical duties and human resources processes will be beneficial.
**Job Type**: Fixed term contract
Contract length: 14 months
Pay: $37.00 per hour
Expected hours: 36.25 per week
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Language**:
- English (preferred)
Work Location: In person
Expected start date: 2025-01-30
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