Accounting Clerk, Student Fees

**Mission**:
**Competition Info**:
Calendar: 12 Month

**Salary**: Staff Association Grade E, $27.24 to $35.60

FTE: 1.0, 35 Hours per Week

**Additional Information**:
The CBE understands the future of work is flexible. In this role, you are eligible to participate in a flexible work program that allows you to work remotely for up to three days a week. A minimum of two days must be in the office. At certain times, you maybe be required to work in the office more then 2 days per week based on operational requirements.

**Position Description**:
**Purpose**

The purpose of this position is to process payments and waivers for student fees for the Calgary Board of Education (CBE). These fees include (but are not limited to) Noon Supervision, Charter Transportation, and Instructional Supplies and Material Fees (ISM) as identified by schools. This includes preparing billings, reconciliation and documentation of outstanding accounts, issuing tax receipts for Noon Supervision, and processing Calgary Transit bus pass rebates. This position is accountable for the timely and accurate analysis, preparation and regulation of CBE the accounts.

**Accountability**

The incumbent is accountable for ensuring accuracy and efficiency in carrying out the assigned responsibilities in a professional and customer service orientated manner.

**Major Responsibilities**
- Processes fee payments according to established procedures, including cheques and credit card payments. Checks accuracy of source documents, performs calculations and prepares data for entry. Verifies the accuracy of information before data entry of information into Student Information Registration System, Transportation System or other systems as required. Prepares and reconciles payment batches for submission to cashier.
- Processes and verifies data for refund requests.
- Coordinates monthly Calgary Transit bus pass rebate process according to pre-set schedules with bank for EFT transactions or other methods as determined.
- Provides a list of all unpaid ISM for funding. Maintains ISM database throughout the year. Computes amounts for school funding. Records payments from all sources for ISM. Maintains database for all years of unpaid ISM records. Conducts follow-up with Legal Services to ensure compliance. Processes adjustments as required.
- Maintains database throughout the years of all unpaid student fees. Maintains records of outstanding accounts and issues past due notices. Responds to inquiries and complaints on accounts receivable. Investigates and takes corrective action on problem accounts. Conducts follow-up by letter or telephone on a regular basis. Forwards outstanding accounts to a collection agency when internal collection procedures are exhausted.
- Prepares detailed explanations of accounts receivable to be written off. Provides detailed explanations in support of the CBE providing for an allowance for doubtful accounts for each fee type.
- Issues tax receipts for Noon Supervision services.
- Provides assistance to parents and schools in preparing and filing all student fee forms and the waiver forms.
- Provides assistance to schools on all fee related administration matters.
- Assists parents in resolving issues with on-line fee payment system (access, viewing, fees owed) and other accounts receivable systems. Escalating unresolved issues to Information Technology department.
- Performs other related responsibilities as assigned to meet the purpose and accountabilities of the role.

**Qualifications**

**Education and Experience**
- High school completion, supplemented with minimum completion of two (2) years specialized accounting post-secondary education towards a recognized professional designation (i.e., CGA, CMA).
- A minimum of three years related experience.
- The ability to deal with sensitive and confidential issues in a tactful manner.
- Must be able to work with little supervision.
- An equivalent combination of directly related post-secondary education and directly related experience may be considered.

**Demonstrated Skills and Competencies**
- Familiarity with a large computerized system a strong asset.
- Must be able to consistently work in a setting that has a very high volume workload and short, tight timelines.
- Must have above average verbal and written communication skills and the ability to deal with sensitive and confidential issues in a tactful manner.
- Demonstrated customer service orientation.
- Ability to take initiative combined with a proactive aptitude.
- Demonstrated trustworthiness and integrity.
- Personal suitability.

**Conditions of Employment**:
**Police Information Clearance**:Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

**Be Part of Our Success**:
Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of more than 125,00