Collections Administrative Assistant

3 days ago

Regina, Canada MLT Aikins Full time

About MLT Aikins
MLT Aikins is a full-service law firm of more than 300 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada's best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Winnipeg, Regina, Saskatoon, Calgary, Edmonton and Vancouver. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.
**Responsibilities include**:
Opening Collection files daily for multiple clients across multiple offices
Performing property, employment and judgment searches for all applicable files through various sites for multiple offices
Accessing and using online resources such as CollectLink, Techcom, Litigation & Collection Highway to perform various activities to maintain accurate data
Performing weekly remittance for Saskatchewan offices for multiple clients
Monitoring multiple plans in Microsoft Planner
Monitoring multiple inboxes in Outlook
Paying multiple vendor invoices in a timely manner
Running workflow to pull demand letters and proofing, printing and mailing letters
Closing files as applicable
Scanning paper files as required
Performing mail merges for large letter campaigns as required
Effectively communicating with larger Collections team
Ensuring adherence to client directives
**Qualifications include**:
Minimum three years of experience in an administrative role
Ability to maintain an efficient electronic file system with exceptional attention to detail
Ability to organize and prioritize numerous tasks and complete them under time constraints
Strong communicator with strong problem solving and analytical skills
Ability to work independently and to adapt to a fast changing environment
Capacity to perform complex editing and formatting for correspondence and documents
Ability to follow the instructions from a diverse group of clients, lawyers and staff
**Software program knowledge or certification in**: FCT Default Solutions/Collect Link, Techcom, Collection and Litigation Highway, Adobe, Aderant, MS Word, Excel, Planner and document software management are assets
**We offer**:
A competitive salary including individual performance bonus
Comprehensive coverage for health and wellness benefits
Access to group savings plans and investment options
A positive and inclusive work environment
Our diversity statement

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