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Collections Administrative Assistant

2 weeks ago

Regina, Canada MLT AIKINS Full time

**Collections Administrative Assistant - Regina; Competition-MLTA-REG-202411-064**

**Responsibilities include**:

- Opening Collection files daily for multiple clients across multiple offices
- Performing property, employment and judgment searches for all applicable files through various sites for multiple offices
- Accessing and using online resources such as CollectLink, Techcom, Litigation & Collection Highway to perform various activities to maintain accurate data.
- Performing weekly remittance for Saskatchewan offices for multiple clients
- Monitoring multiple plans in Microsoft Planner
- Monitoring multiple inboxes in Outlook
- Paying multiple vendor invoices in a timely manner
- Running workflow to pull demand letters and proofing, printing and mailing letters
- Closing files as applicable
- Scanning paper files as required
- Performing mail merges for large letter campaigns as required
- Effectively communicating with larger Collections team
- Ensuring adherence to client directives

**Qualifications include**:

- Minimum three years of experience in an administrative role
- Ability to maintain an efficient electronic file system with exceptional attention to detail
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Strong communicator with strong problem solving and analytical skills
- Ability to work independently and to adapt to a fast changing environment
- Capacity to perform complex editing and formatting for correspondence and documents
- Ability to follow the instructions from a diverse group of clients, lawyers and staff
- Software program knowledge or certification in: FCT Default Solutions/Collect Link, Techcom, Collection and Litigation Highway, Adobe, Aderant, MS Word, Excel, Planner and document software management are assets

**We offer**:

- A competitive salary depending on experience
- Comprehensive coverage for health and wellness benefits
- Access to group savings plans and investment options
- A positive and inclusive work environment

**Our diversity statement**

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Are you legally authorized to work in Canada

**Experience**:

- Administrative: 3 years (required)

Work Location: In person

Application deadline: 2024-12-05