Fleet Coordinator

Employment Status: Regular Full-Time
- Pension - Dental Insurance - Disability Insurance - Health Insurance - Life Insurance
- Weekdays

**Fleet Coordinator**

**Competition Number**:17801

**Primary Work Location**: Waterloo Service Centre

**Posting Status**:Internal / External Job Posting

**Salary**: $58,696 - $73,369 (Band: J)

**Number of Positions**: 1

**Employment Group**: Staff Association

**Job Status**:Regular**,**Full-Time

**Posting Release Date**: June 12, 2025

**Hours of Work**: 35 hours / week

**Posting Closing Date**: July 4, 2025

**Why work with us**:
The City of Waterloo is a rewarding place to work. Each day, you will support and/or participate in the delivery of services that impact residents of this city, making it a great place to live, work and play for everyone.

Home to two world-class universities, a top-ranked college, a tech ecosystem, entrepreneurs and small businesses, there is a readiness to do things differently in Waterloo. Our vision is to be a leader in sustainability and to build a future-ready community for all. We are committed to workplace wellbeing and providing an inclusive, safe and enjoyable work environment.

For more information about the City of Waterloo’s **Strategic Plan, Vision, Values & Guiding Principles,**please click here**:City of Waterloo 2023-2026 Strategic Plan**.

**What we offer**:

- Supportive and caring organization that promotes respect, inclusivity, health, safety and wellness;
- Dedication to the organization’s commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey;
- Certification as a Living Wage Champion;
- Fulsome employer-paid benefits package (extended health and dental care), including paid sick days, long-term disability, life insurance and an Employee and Family Assistance Program;
- Defined Benefit Pension Plan (OMERS) eligibility for all employees;
- Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime*;
- Substantial internal and external training and development opportunities;
- Opportunities to get involved and give back to the community;
- Employee-wide events, activities, site visits, BBQs, etc.;
- Complimentary FitPass for City of Waterloo employees and family members for leisure, swim, and fitness drop-in programs; and,
- So much more

**What you will do**:
Reporting to the Supervisor Fleet Services, your primary responsibilities will include, but are not limited to, the following:

- Support the daily operations and administrative functions of the City’s fleet of over 350 vehicles and equipment, ensuring efficiency, reliability, and a strong customer service focus across all internal client interactions
- Maintain regulatory compliance with CVOR and MVIS requirements, keeping accurate and organized records
- Administer the creation and tracking of work orders for both internal and external fleet repairs and maintenance, ensuring timely service and proper documentation
- Maintain responsibility for the City’s fuel system, including fuel cards, documentation control, and reporting on fuel usage across the fleet
- Facilitate the onboarding and offboarding of vehicles by coordinating with internal departments and external vendors, and ensure the fleet system is updated with all vehicle status changes
- Maintain responsibility for accurate data entry and updates across fleet management systems, including inspections, repairs, and compliance records
- Administer the vehicle auction and disposal process, including recordkeeping and reconciliation
- Support long
- and short-term fleet maintenance planning and assist with procurement processes
- Assist in providing coverage across divisional responsibilities during periods of absence or high demand
- Facilitate internal team operations by preparing meeting materials, supporting communication, and coordinating engagement activities and supplies

**What you will bring**:

- A post-secondary diploma in Office Administration or a related field, with a minimum two (2) years related to administrative experience. An equivalent combination of education, experience and training in related areas may be considered
- Must be proficient with demonstrated experience in using Microsoft Word and Excel
- Experience with specialized fleet management systems and telematics software programs, is considered an asset
- Understanding of CVOR (Commercial Vehicle Operator Registration) and MTO (Ministry of Transportation) regulations and compliance requirements is considered an asset
- Ability and willingness to travel to various worksites, as necessary, utilizing reliable, safe and efficient methods of transportation is required to perform the job
- Excellent interpersonal and communication skills to d