Contract Administrative Assistant

2 weeks ago

Thunder Bay, Canada Clow Darling Limited Full time

**Overview**

When you join Clow Darling, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you'll be a part of shaping our future in the years to come. As an administrative assistant you will complement the project team and become a vital part of the success of projects. We are looking for someone who has a keen eye for detail, has superior organizational skills and can prioritize competing tasks and deadlines.

**Duties and Responsibilites**

As an Administrative Assistant with Clow Darling, you will provide support to the project team and your responsibilities will include:

- Single point of contact for all correspondence
- Tracking information including RFP’s, status of bids, submittals, et.
- Use of company ERP software (Acumatica) including invoicing, data entry, and generating reports
- Preparing and submitting invoicing for all project work
- Organizing project documentation including drawings and specifications
- Preparing and submitting shop drawings
- Generating weekly reports for project team
- Electronic filing of project specific data
- Assist in project close-out
- Prepare Bid Bonds/Tender Deposits/Stat Decs

**Requirements**:

- Proven experience as an administrative assistant or in a similar role
- Strong organizational skills with the ability to multitask
- Proficiency in file management and clerical tasks

Pay: $24.00-$28.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

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