Administrative Assistant

2 weeks ago


Thunder Bay, Canada Creative Therapy Associates Full time

**Company Overview**

Creative Therapy Associates is a private practice dedicated to providing holistic client-centered services. CTA offers services in the area of Applied Behaviour Analysis Therapy, Speech-Language Pathology and Occupational Therapy services in Northwestern Ontario.

**Summary**

We are seeking an Administrative Assistant to join our team at Creative Therapy Associates in Thunder Bay, Ontario. In this role, you will play a vital part in ensuring the smooth operation of our practice by providing administrative support and support to our Director of Children’s Services and Director of Applied Behaviour Analysis

**Responsibilities**:

- Coordinate meetings, services, and appointments across multiple calendars
- Send onboarding documents and follow-ups to staff or clients
- Maintain organized digital files and records
- Track outstanding items (e.g., signatures, approvals, deadlines) and send reminders
- Prepare simple reports, summaries, or updates as requested
- Set up virtual meetings and distribute links/invites
- Handle basic research or info gathering information
- Follow up on incomplete tasks to help keep operations on track
- Meeting minutes
- Supporting with building processes

**Requirements**:

- Completion of post-secondary education in Office Administration, Business, or a related field
- Strong organizational and time management skills with the ability to prioritize tasks independently
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite, Google Workspace, and scheduling software
- Familiarity with maintaining confidential information and adherence to privacy legislation (e.g., PHIPA)
- Comfortable working remotely with reliable internet access and a quiet, professional workspace
- Previous experience in an administrative, executive assistant, or virtual support role is an asset
- Knowledge of Ontario workplace standards and professional communication expectations
- Criminal Record Check with Vulnerable Sector check

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: $17.52-$25.00 per hour

Expected hours: No less than 10 per week

**Benefits**:

- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday

Work Location: Hybrid remote in Thunder Bay, ON P7B 6H2



  • Thunder Bay, Canada Wesway Full time

    _Wesway is growing. Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant - #NU-23-2024** **Permanent Full Time Position...


  • Thunder Bay, Canada Crossroads Centre Inc. Full time

    **Administrative Assistant - **Permanent Part-Time** Under the direction of the Executive Director, the Administrative Assistant will fulfill clerical, administrative and human resource responsibilities to ensure efficient operations of the program. The Administrative Assistant will also act as the assistant to the Executive Director and provide...


  • Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time administrative assistant will assist with a variety of duties to include assisting on preparing reports, searching/preparing files, and general administrative duties as required. Schedule: - 8 hour shift - Day shift Work Location: One location


  • Thunder Bay, Canada Lakehead University Full time

    Athletics- - Thunder Bay- - Full-time- - Permanent- - **Overview**: This role reports to the Athletics Director and supports the overall management of the Athletics department and student athletes. **Responsibilities**: Executive Assistant to Athletics Director - Manages the day-to-day operational and administrative activities of the Director by organizing...


  • Thunder Bay, Canada Independent First Nations Alliance Full time

    Are you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...


  • Thunder Bay, Canada YES Employment Services Full time

    **Summary**: Under the supervision of the Service Delivery Manager, the Administrative Assistant is an integral part of the team as the first point of contact for the client. It is imperative that each and every client is greeted by a friendly and knowledgeable Administrative Assistant. The Administrative Assistant’s duties include offering administrative...


  • Thunder Bay, Canada Lakehead University Full time

    Business Administration - Thunder Bay - Full-time - Permanent **Overview**: **Responsibilities**: Deans Office Support - 30% Provide confidential administrative support acting as the first point of contact to the Dean regarding policies, procedures, regulations, protocols and with a high volume of inquiries. Process cheque requisitions, invoices, credit...


  • Thunder Bay, Canada NorthStream Safety & Rehab Full time

    **Company Information** NorthStream Safety & Rehab is dedicated to creating safer, stronger workforces through a comprehensive range of services. Established in 2016, we are a proud woman-owned business based in Northern Ontario, serving clients across North America. Our services include occupational and medical assessments, pre-employment evaluations, and...


  • Thunder Bay, Ontario, Canada Appraisal Group (Thunder Bay) Inc. Full time $40,000 - $60,000 per year

    Job Description: The full-time administrative assistant will assist our expanding team with a variety of duties to include assisting with researching and preparing files, and general administrative duties as required.General Qualifications: The successful candidate will have good typing and computer skills, excellent verbal and written communication skills,...


  • Thunder Bay, Canada Prisma Property Services Inc. Full time

    **About Us** Prisma Property Services is a fast-growing service company in Thunder Bay, known for delivering high-quality painting, renovations, and home improvement solutions with exceptional customer service. We’re expanding our team and looking for someone who thrives in a dynamic, fast-paced environment and is eager to grow with us. **Job...