Administrative Assistant

3 days ago

Thunder Bay, Canada Creative Therapy Associates Full time

**Company Overview**

Creative Therapy Associates is a private practice dedicated to providing holistic client-centered services. CTA offers services in the area of Applied Behaviour Analysis Therapy, Speech-Language Pathology and Occupational Therapy services in Northwestern Ontario.

**Summary**

We are seeking an Administrative Assistant to join our team at Creative Therapy Associates in Thunder Bay, Ontario. In this role, you will play a vital part in ensuring the smooth operation of our practice by providing administrative support and support to our Director of Children’s Services and Director of Applied Behaviour Analysis

**Responsibilities**:

- Coordinate meetings, services, and appointments across multiple calendars
- Send onboarding documents and follow-ups to staff or clients
- Maintain organized digital files and records
- Track outstanding items (e.g., signatures, approvals, deadlines) and send reminders
- Prepare simple reports, summaries, or updates as requested
- Set up virtual meetings and distribute links/invites
- Handle basic research or info gathering information
- Follow up on incomplete tasks to help keep operations on track
- Meeting minutes
- Supporting with building processes

**Requirements**:

- Completion of post-secondary education in Office Administration, Business, or a related field
- Strong organizational and time management skills with the ability to prioritize tasks independently
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite, Google Workspace, and scheduling software
- Familiarity with maintaining confidential information and adherence to privacy legislation (e.g., PHIPA)
- Comfortable working remotely with reliable internet access and a quiet, professional workspace
- Previous experience in an administrative, executive assistant, or virtual support role is an asset
- Knowledge of Ontario workplace standards and professional communication expectations
- Criminal Record Check with Vulnerable Sector check

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: $17.52-$25.00 per hour

Expected hours: No less than 10 per week

**Benefits**:

- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday

Work Location: Hybrid remote in Thunder Bay, ON P7B 6H2

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