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Administrative Support Clerk, Epw

3 weeks ago

Bracebridge, Canada The District Municipality of Muskoka Full time

The District Municipality of Muskoka is currently recruiting for a

Administrative Support Clerk, Engineering and Public Works

**Posting Date**: Wednesday, October 22, 2025
**Starting Rate**: $25.05 hourly
**Salary Range**: $25.05 - $27.48 hourly
**Hours of Work**: 35 hours per week
**Classification**: CUPE Inside Class 4
**Status**: Temporary full-time

**The District**:
Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion. **It’s what we do**

**The Opportunity**:
The Administrative Support Clerk, EPW will be responsible for providing office administration and secretarial
support services to the Engineering and Public Works Department.

**What you will do**:

- Provide front line public interface for department, respond to telephone enquiries, provide customer service

and assistance on departmental procedures.
- Provide document management for department. Receive, record, scan and distribute mail, facsimile and

electronic transmissions to appropriate staff. Maintain electronic and hard copy filing system, including
technical filing, engineering library and reports and document retrieval. Maintain general EPW
Administrative SOP’s and Municipal 511 program.
- Provide administrative support to departmental staff including but not limited to preparing correspondence,

gathering statistics and information, scheduling resources, maintaining, and distributing contact lists,
compiling waste management and lagoon use data, maintaining departmental information on the District’s
website, and maintaining the IssueTrak user database.
- Distribute tender documents and permits, collect associated fees, issue receipts, prepare and maintain

associated database.
- Prepare and maintain records of Certificates of Approval, Permits to Take Water, utility classification

certificates and other permits, licenses and certificates issued by regulatory authorities.
- Support with roads permits, weather reporting, and website updates such as half-load timelines.
- Work closely with finance to manage reconciliation of payments and administration of Moneris t system.
- Process OPP accident reports, input information into database.
- Monitor and record the status of hauled sewage lagoons and inform contractors of changes.
- Work safely and in compliance with relevant statutes and regulations and within the safe work procedures

and directives as established by the District.
**What you will need**:

- Graduate of a one-year Community College program, specializing in office administration or equivalent,

with a minimum two years’ experience in an engineering field.
- Demonstrated ability to communicate effectively and courteously with members of the public, both in

person, on the telephone and electronically.
- Strong organizational, analytical, and interpersonal skills are required.
- Demonstrated ability to independently problem solve.
- Proven ability to accomplish performance objectives.
- Working knowledge of trade terminology and demonstrated technological proficiency.
- A valid Ontario driver’s license is required.

**What we are offering**:
The District is proud to offer the following benefits with this job:

- OMERS pension
- Work-life flexibility
- Perks and discounts
- Wellness programs
- Fostering and fun environment
- Professional development and education opportunities
- Pay range progression based on length of time in the job and satisfactory performance

**The Next Step**
If you have the necessary skills, experience and qualifications, and can support our vision and values (RISE:
**APPLY NOW** or visit our **careers page** for other opportunities.

This internal posting is also being posted externally.

qualified individuals. Our organization is committed to providing persons with disabilities with equal opportunities and standards of

goods and services, and we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related

accommodation to participate in the recruitment process, please advise the Human Resources department as soon as possible.

Accommodation may be provided in all steps of the hiring process. Any questions regarding this posting should be directed to the

Human Resources Department.