Manager of Legislative Services/deputy Clerk

**File #**: 2025-E-027
**Position**:Manager of Legislative Services/Deputy Clerk
**Classification**: Full-Time, Non-Union
**Weekly Hours**: 35 per week
**Number of Vacancies**: 1
**Department**: Corporate Services
**Wage Information**:$95,386 - $111,584 / annually based on relevant qualifications and experience
**Closing Date**: October 9, 2025

Reporting to the Director of Corporate Services/Clerk or designate, the Manager of Legislative Services/Deputy Clerk is responsible for supervising Branch staff and managing the operations of the Branch including, under the direction of the Director of Corporate Services/Clerk, performing statutory duties under the Municipal Act, 2001, and other legislation, as well as provision of professional and statutory administrative support. The Manager of Legislative Services/Deputy Clerk is also responsible for preparing reports, by-laws, and resolutions, assisting with the coordination of municipal elections, coordinating, and overseeing Council and Committee meeting services, overseeing licensing and permitting, cemetery operations, responding to public and internal inquiries including requests under MFIPPA, and acts as Commissioner of Oaths and as Deputy Issuer for marriage licenses and burial registrations. Additionally, the Manager of Legislative Services/Deputy Clerk provides oversight of municipal governance processes, records and information management and front-line customer service.

**Position Responsibilities**:

- Assist in the coordination of Department objectives in collaboration with the Director and Department management and supports implementation of the Town’s strategic plan and budgeting and business plan activities, serving as a champion of the Town’s mission and values.
- Regularly review, assess, and report on departmental objectives and performance and devise and recommend strategies for performance enhancement.
- Develop, manage, and administer the operating and capital budgets and business plans for the Branch, including forecasting staffing, equipment, materials, and supplies, and monitors and approves expenditures.
- Attend Committees, Council, and other meetings as necessary, prepare and present reports and recommendations, formal presentations, and respond to questions and inquiries as required.
- Collaborate with other Departments, liaises, and communicates with external stakeholders, including other governments, agencies, residents, and elected officials, and responds to inquiries on local government services such as Council processes and proceedings, corporate records, municipal elections, legislative and by-law requirements, marriage licenses, and death registrations, to advance the business of the Town.

**Qualifications and Experience**:

- Post-secondary degree or diploma from an accredited university or college in Public Administration, Local Government, Business Administration, or related discipline, or equivalent.
- Minimum five (5) years of progressive, related experience in a municipal Clerk’s setting, including Council secretariat, parliamentary procedure, and elections, required, including at least four (4) years recent and relevant supervisory experience, or related experience in progressively responsible roles, in a unionized, municipal environment.
- Possession of, or eligibility for, the Certified Municipal Officer (CMO) designation and eligibility for full membership in the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), required. Completion of the AMCTO Municipal Law Program would be considered as asset.
- Thorough working knowledge of municipal legislation/regulations including the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Municipal Elections Act, Funeral, Burial and Cremation Services Act, Ontarians with Disabilities Act, Occupational Health and Safety Act, WHMIS 2015, and related legislation, rules of procedure for meetings, and electoral processes.
- Demonstrated attention to detail and ability to work under significant pressure to meet strict deadlines with regular interruptions.
- Experience with developing and monitoring budgets.
- Experience developing and implementing procedures, policies, standards, or by-laws, an asset.
- Standard First Aid and CPR-C or willingness to become certified, an asset.
- Excellent interpersonal skills including the ability to work effectively in a team environment and to exhibit political acuity, courtesy, tact, and diplomacy in dealing with the public, department officials and other members of staff. Ability to adhere to confidentiality requirements at all times.
- Excellent written and verbal communication, administrative, customer service, organizational and prioritization, critical and analytical thinking, problem-solving, research and report writing, and time and project management skills.
- Excellent computer skills utilizing the Microsoft Office suite and Adobe, familiarity with elections software and web publishing