Executive Administrative Assistant

7 days ago

Halifax, Canada PSA Halifax Full time

PSA Halifax is recruiting for an Executive Administrative Assistant

PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse international experience, PSA Halifax is the container terminal of choice on Canada’s East Coast. This position offers an exciting opportunity to be part of a highly successful and leading container terminal operation in the East Coast of Canada.

**Purpose**:
The primary function of the Executive Administrative Assistant is to support the Senior Managers of PSA Halifax by providing high-quality administrative and clerical assistance to both the managers and the PSA Halifax offices

Principal Accountabilities
- Organize, schedule and manage travel itineraries, hotel accommodations, and transportation requirements for members of the Senior Management Team and out-of-town visitors to PSA Halifax;
- Prepare and execute expense claims for members of the Senior Management Team;
- Prepare and distribute meeting agendas in a timely manner
- Order and manage office supplies for all three PSA Halifax locations, ensuring inventory is consistently maintained.
- Accountable for planning, coordination, and managing logistics of meetings requested by Senior Management
- Administer the main parking account for PSA Halifax employees, including tracking, updates, and record management.
- Provide event planning and coordination support to the Commercial Team
- Assist with the preparation of purchase orders and entry of shopping lists as required
- Provide administrative assistance to Human Resources and HSSE
- Perform other administrative and clerical duties as assigned to support daily operations across PSA Halifax offices.

Critical Qualifications/Skills/Experience
- Must have experience arranging various areas of travel (domestic/international, business/holidays, group/individual)
- Proven verbal and written communication skills
- Ability to multitask
- Strong organizational, planning skills with exceptional attention to detail and accuracy.
- Demonstrated ability to meet deadlines in a fast-paced quickly changing environment with a proactive approach to problem-solving and strong decision-making skills.
- Professional and friendly demeanor
- Reliable and task-oriented, self-motivated and professional.
- Experience exercising discretion and confidentiality with sensitive company information.
- Two years proven experience as an Executive Administrative Assistant reporting directly to Senior Management
- Advanced Microsoft Office skills with an ability to become familiar with company-specific programs and software (Outlook, Word, Excel, PowerPoint, SharePoint, One Drive)

**To Apply**:Please submit resume and cover letter to:
Please note that only selected applicants will be contacted for an interview.

PSA Halifax is an equal opportunity employer

CLOSING DATE: Monday, July 28th, 2025

**Benefits**:

- Dental care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

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