Executive Assistant

Clear Dynamic is revolutionizing pain management through glass microsphere technology. Our proprietary, water-soluble embolic particles provide targeted treatments for patients. Developed using advanced materials engineering, our microspheres are designed to safely dissolve in the body, providing a precise and innovative approach to pain intervention. We are a passionate team, dedicated to improving patient outcomes through groundbreaking materials science. Join us as we shape the future of interventional medicine.

**About the Opportunity**

As Executive Assistant you will provide seamless administrative and logístical support, coordinate cross-functional internal and external meetings, and manage the CSO’s time and communications for maximum impact. You will play a crucial role in enabling the CSO to focus on high-priority scientific work and external partnerships by anticipating needs and ensuring operational excellence behind the scenes.

**Key Responsibilities**

**Executive & Administrative Support**
- Manage the CSO’s complex calendar, including scheduling internal and external meetings, scientific reviews, lab visits, and industry events.
- Coordinate domestic and international travel logistics (flights, accommodations, conference registrations), often with rapidly changing schedules.
- Prepare, edit, and proofread, memos, reports, and correspondence.
- Handle expense reporting, invoicing, and reconciliation of travel and procurement costs.

**Scientific & Strategic Support**
- Track milestones and deliverables on scientific and cross-functional initiatives; provide reminders and follow-ups as needed.
- Support coordination of various advisory board meetings and/or research partner meetings — preparing materials, coordinating agendas, recording minutes, and ensuring action items are tracked.
- Coordinate logistics for high-level meetings (e.g., off-sites, board meetings, conferences).
- Serve as a point of contact for internal teams needing access to the CSO; help triage requests and align on scientific priorities.
- Work closely with internal teams to manage projects that intersect with the CSO’s responsibilities.

**Information Management & Confidentiality**
- Maintain strict confidentiality with respect to sensitive scientific, strategic, and personnel information.
- Support data and file management systems to ensure accessibility and compliance.

**About You**

We would love to hear from you if you have the following:

- 3-5+ years of experience as an Executive Assistant supporting C-level executives or senior leaders in a fast-paced, technical, or scientific environment.
- Strong understanding of or exposure to scientific/technical domains (e.g., biology, chemistry, biotech, life sciences, healthcare, pharma, diagnostics).
- Exceptional organizational skills with the ability to multitask, prioritize, and remain calm under pressure.
- Strong communication skills — both written and verbal — with the ability to interface professionally with scientists, investors, board members, and partners.
- High proficiency in productivity tools such as Microsoft Office, Zoom and project management tools.
- Demonstrated ability to handle confidential and sensitive information with discretion.
- A proactive, resourceful, and problem-solving mindset; ability to work independently and anticipate needs.

**Preferred**
- Bachelor’s degree in a relevant scientific or technical field is a strong plus.
- Prior experience in a startup, early-stage biotech, or R&D environment.
- Familiarity with scientific publishing workflows, academic collaborations, or clinical research.

**Work with us**

At Clear Dynamic, you'll be part of a team that's transforming lives through innovation.
Here's what you can expect when you join us:
**Co-paid Health, Dental, and Vision Insurance**
We offer comprehensive coverage to support your health and well-being.

**Generous Paid Time Off & Holidays**
We value work-life balance and encourage time to recharge.

**Professional Development Support**
Whether it's a course, certification, or conference, we offer reimbursement for training and growth opportunities.

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Pay: From $70,000.00 per year

Work Location: Hybrid remote in Halifax, NS