Project Administrative Assistant

**Project Administrative Assistant**

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

**Location - Pickering, ON**

Under the general supervision of the Manager, Administrative & Executive Support, Administrative Support Supervisor, and/or Project Director/Manager (as applicable), the Administrative Assistant is responsible for performing a variety of complex administrative tasks requiring a thorough knowledge of company and/or project policies and procedures. This position requires the ability to work independently and as part of a team, exercising judgment and initiative and may be required to provide support for several departments.

**Your role within the team**:

- Under mínimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding administrative support duties ensuring smooth and successful operation of the office. Including, as applicable:_
- Anticipate and effectively work with conflicting and changing priorities, ensuring that deadlines, priorities, and objectives are met.
- Using integrity, confidentiality, and diplomacy; liaise with all levels of management and staff - both internally and externally and with customers/clients.
- If applicable, discreetly handle confidential documents and information.
- Manage complex and conflicting schedules - using cooperation, prioritization, foresight, and decision-making skills.
- Coordinate internal and external meetings and events. Provide and/or prepare required meeting material. Minute taking as required.
- Coordinate material or enter/provide input into any applicable weekly/monthly/ annual reports.
- Maintain and update databases.
- _ Coordinate travel arrangements:_ provide necessary documents (flight itineraries, car/hotel arrangements, meeting itineraries, background/biographies, etc.), and obtain Visas.
- Prepare and/or validate expense reports ensuring accuracy and compliance to corporate and/or project policies, procedures, and code of ethics.
- Timesheet administrator. Run weekly timesheet audit reports.
- Prepare daily packages - schedules, relative meeting material, etc.
- Order office supplies.
- Maintain project files in document control systems.
- Undertake special assignments as required or as assigned by Management.

**Why choose** **AtkinsRéalis** as an employer?**

Because we offer:

- The opportunity to work on various major projects for internal and external clients.
- An exciting environment where work-life balance is important.
- A wide array of learning and development opportunities.
- Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
- A work environment focused on health and safety.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.