Administrative Assistant

**Location**:Pickering, ON, CA, L1W 3J2

**Req ID**:50120

**Status**:Contract (Up to 18 Months)
**Working Conditions**:On-site
**Education Level**: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
**Base Location**: Pickering, ON
**Shifts(s)**:Days
**Travel**:10%
**Deadline to Apply**:February 14, 2025
**Salary Range**: $49,000.00 - $73,000.00 Per Year

**Electrify your career and help build a brighter tomorrow.**

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we work to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.

Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on - and off - the job.

**JOB OVERVIEW**
Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Administrative Assistant
- Reporting to the Director, Fleet Operations, the Administrative Assistant will be responsible for day-to-day administrative support for mid to senior leaders and their departments utilizing new technologies to deliver efficient processes in such areas as in such areas as correspondence, meeting arrangements/scheduling, time management, information maintenance and general office support.

**KEY ACCOUNTABILITIES**
- Provide comprehensive administrative support to Director and their departments, including managing schedules and calendars, scheduling meetings and booking travel arrangements.
- Maintain leader's calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.
- Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as corporate business plans, organization changes, executive appointments, labour relations and bargaining strategy, etc
- Maintain referral and follow up control logs to keep Director informed of impending actions, progress etc.
- Coordinate all access to Director. Set up priority for requests and, where possible and prudent, refer same to other knowledgeable staff for action or, within prescribed limitations, respond personally to request providing required information or service.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Manage expense reports, budgets, and other financial documents.
- Perform other administrative duties as required to support the leadership team

**QUALIFICATIONS**
- Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
- Minimum of 2 years of experience in an administrative support role.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong problem-solving skills and the ability to work independently.
- Excellent interpersonal skills and the ability to work effectively with all levels of the organization.

**What makes a career at OPG different?**
With operations across Ontario and the United States, OPG is one of the most diverse power producers in North America. As the largest generator in Ontario, we meet approximately 50% of the province’s electricity needs, largely from low-carbon sources like nuclear and hydro.
- As we work to achieve our vision of _Electrifying life in one generation_, OPG and our family of companies are also helping advance the development of new low-carbon technologies such as Small Modular Reactors (SMRs), refurbishment projects, and electrification initiatives to help power the growing demands of a growing economy. Join OPG and make history.
- #LI-Onsite

The base salary range considers many factors including, but not limited to experience, education, and training, including any collective agreement requirements for union represented positions. It is not typical for the salary to be offered near the top of the range, and salary is dependent on numerous factors. For management roles, the base salary range does not represent the total compensation package. The total compensation package for regular full-time management roles includes pay-for-performance programs for annual and medium time periods. Maintaining a hi