Accounts Payable Coordinator

1 week ago

Newmarket, Canada Multimatic Full time

**Location**: Multimatic Ride Dynamics, Newmarket, Ontario, Canada

**Position Overview**:
Multimatic Ride Dynamics (MRD) is one of the newest of Multimatic’s North American divisions. Multimatic Ride Dynamics is looking for a **_Accounts Payable Coordinator_** who will be responsible for maintaining an accurate, timely, and reliable process around payments and related recordkeeping.

**Plant Location**: Multimatic Ride Dynamics - 1100 Stackhouse Road, Newmarket, ON, L3Y 8E4, Canadaa

**Duties and Responsibilities**:
**Key Responsibilities**:

- **Coordinate invoice approval, authorization and posting according to company policy**:

- Match invoices to packing slips and purchase orders.
- Request the proper back-up/approval for invoices if the back-up has not been received or processed.
- Review and request approval for supplier pricing discrepancies.
- File all receiving reports, packing slips, input invoices, and paid invoices.
- Code invoices to their proper accounts.
- Enter all approved invoices into the computer system.
- Calculating discounts allowed on invoices.
- **Manage supplier payments (Cheques/EFT/Wires)**:

- Review invoice aging reports, and prepare payments based on terms.
- Attach invoices and other documents as required to each payment & review for authorization and completeness ahead of submitting for each level of approval.
- Post & submit payment batches to banking institution,verify transmission, disburse remittance advice to suppliers, and prepare payment clearing entries.
- **Maintain vendor master files**:

- Review new vendor request/changes for proper documentation.
- Submit for approval and request set up from Corporate IT.
- Update banking information in SAP/Banking System.
- Prepare vendor reconciliations, and reply to vendor inquiries.
- Prepare monthly accruals for invoices not posted at month end.
- Run month-end reports (AP Aging & AP Clearing) & reconcile to GL.
- Complete special projects as determined by the controllers.
- Follow all departmental and general procedures where applicable.
- Perform other duties as assigned by the General Manager and/or Department Manager.
- Abide by all company safety rules, responsibilities, policies, and procedures including the legislative requirements of the OHSA.
- Work in compliance and conform to the Environment and ISO 14001 and IATF 16949 standards.
- Adopt and practice Kaizen principles; participate in Kaizen and GEAR activities.

**Education and Experience**:

- Completion of a college diploma in accounting.
- Minimum of 2 years accounts payable experience.
- Strong communication skills.
- Proficient in Microsoft Applications (i.e. Excel).
- Knowledge of SAP is an asset.

Multimatic is an equal opportunity employer.

As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.

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