Administrative Coordinator

1 week ago

Bracebridge, Canada Vision Contracting Ltd Full time

**Summary**

We are seeking an Administrative Coordinator within the fields of HR, Health and Safety, and Bookkeeping.

**Responsibilities**:
**Human Resources**:

- Recruitment and onboarding process (including training) for new hires.
- Ensure new hire information packages are complete and accurate.
- Conduct pre-employment screening and prepare offers for new hires.
- Assist in the implementation of policies, programs, and procedures.
- Maintain accurate and up-to-date digital employee files within SiteDocs, Sharepoint and BuilderTrend
- Support management in handling employee matters.
- Verify adherence with Company Policies.

**Health and Safety Coordination**:

- Serve as the main point of contact for Health and Safety requirements, following established processes and timelines for inspections, reports, member of the Joint Health & Safety committee, facilitating monthly safety meetings and inspections.
- Primary contact with the Workplace Safety and Insurance Board (WSIB)
- Administrative leader of Vision's participation in the Health and Safety Excellence Program (HSEP)

**Bookkeeping Responsibilities**:

- Assist with receipt and invoice management in software and sync to QuickBooks for accounts receivable and accounts payable by the accountant.
- Assist in creating client invoices in project software each month.
- Assist with reviewing and adjusting time tracking each day to ensure proper client invoicing and sync to QuickBooks for completion of payroll by accountant.
- Utilize budget/project/expense tracking software related to project administration/management.
- Perform clerical duties including electronic filing, data entry, and online document management.

**Qualifications**:

- HR certificate or Bookkeeping certificate preferred.
- 1-2 years’ experience working in a similar role.
- Must possess strong organization, evaluation, and problem-solving skills.
- Must be able to communicate effectively in writing and verbally.
- Highly motivated with good communication skills, team oriented and able to work independently.
- Adaptable and flexible while effectively prioritizing multiple demands.
- Detail-oriented with excellent organizational and time-management skills.
- Proficient in all computer skills, including Word, Excel, Access, & PowerPoint
- Fluent in English - spoken and written.

Hours: 20-25hrs a week, flexible schedule

Work Location: In-office for the first 3 months, remote work flexibility is available once probation is complete.

Wage: $23-$28 /hr

We thank all applicants for their interest in exploring employment opportunities with Vision Contracting LTD; however, only those selected for an interview will be contacted.

**Job Type**: Part-time

Pay: $23.00-$28.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Company events
- Flexible schedule

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-07-15
Expected start date: 2025-07-16

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