Executive Assistant

2 weeks ago

Woodbridge, Canada Artistic Skylight Full time

The Executive Assistant will play a crucial role in overseeing the administrative and financial operations of the organization, ensuring compliance with accounting standards, coordinating the administrative functions and providing financial information to the Management Team.

**Your duties will include the following**:

- Provide administrative and secretarial support to Management Team.
- Manage employee benefits and compensation, ensuring accurate and timely processing of updates, including new hires, terminations, pay changes, etc.
- Enter and process payroll and RRSP benefits for all staff in a timely and accurate manner.
- Prepare and process payment for quarterly commissions.
- Process all tax payments, manage instalments, and provide information to the accountant for filing with the CRA.
- Review and manage accounts payable and accounts receivable.
- Prepare and present monthly and quarterly sales reports.
- Prepare the annual Marketing Budget and Expenses Report.
- Assist with corporate events, including Employee Appreciation, Fundraising, and the Christmas Luncheon.
- Assist with marketing and promotions, including trade shows and conferences.
- Make necessary arrangements for meetings, including preparing agendas, issuing meeting invitations, and taking minutes.
- Monitor project timelines and follow up on pending tasks.
- Provide general administrative support as needed, as well as other duties that may arise.

**What You Bring?**

**Post-secondary education**related to business administration or accounting. Strong ability to communicate **fluently in** **English**,both written and verbally. Spanish or Portuguese is an asset. Minimum **2 years of relevant work experience**. Experience with **SAGE 50**is preferable. Detail-oriented with ability to multitask. Excellent data entry with a high degree of accuracy. Good investigative and reconciliation experience. Ability to work with strict deadlines in a fast-paced environment. Knowledge of Microsoft suite, with a high proficiency in Microsoft Excel.

**About Us**

Artistic Skylight® is an owned and operated family business for 44 years, located in Woodbridge, Ontario and winner of the Vaughan Chamber of Commerce 2019 Business Achievement Award for Manufacturing. A proud manufacturer that is engaged in the design, development, marketing and selling of quality residential, commercial and industrial skylights in Canada and the United States. Being a part of the Artistic Skylight family, we strive for exceptional customer experience and best-in-class leading manufacturing.

**Job Types**: Full-Time, In-Person

**Salary**: $30.00 per hour

Work Remotely: No

Pay: From $30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Do you have a SIN (Social Insurance Number) to work in Canada?
- Will you be able to reliably commute to Woodbridge, ON for this job?
- What is your visa category in Canada?

Work Location: In person

Expected start date: 2025-04-01

  • Executive Assistant

    3 days ago

    Woodbridge, Canada REV Capital Full time

    **Role**:Executive Assistant **Employment Type**:Full-time, Permanent **Location**:On-site, Woodbridge, ON **Executive Assistant** REV Capital is looking for an Executive Assistant to join our growing team! The Executive Assistant will provide high-level administrative support to the CFO, ensuring smooth communication and information flow. Acting as the...

  • Executive Assistant

    5 days ago

    Woodbridge, Canada R. Ferri Automotive Full time

    **About Us** At R. Ferri Automotive we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at R. Ferri Automotive is absolutely critical to its success. Our promise is to keep delivering the same award-winning service and value that...

  • Executive Assistant

    2 weeks ago

    Woodbridge, Canada Northern Generator Company Ltd Full time

    **Executive Assistant (Entry-Level)** Greater Toronto Area | Hybrid / On-Site | Full-time or Part-time (at least 3 days per week) **About Us** We’re a well-established yet growing company of 20 employees, working together to deliver impact with agility and teamwork. As we continue to expand, we’re looking for an **Executive Assistant** to provide vital...

  • Operations & Executive Assistant

    5 days ago

    Woodbridge, Canada Sorbara Group of Companies Full time

    **Job Overview**: **Key Responsibilities**: - Executive & Personal Support_ - Provide comprehensive administrative support to the executive, managing their calendar, scheduling meetings, and organizing travel arrangements. - Coordinate personal appointments and manage personal errands when needed. - Prepare and organize materials for meetings,...

  • Executive Assistant

    2 weeks ago

    Woodbridge, ON LL R, Canada R. Ferri Automotive Full time

    About UsAt R. Ferri Automotive we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at R. Ferri Automotive is absolutely critical to its success. Our promise is to keep delivering the same award-winning service and value that our...

  • B2b Sales Executive

    1 day ago

    Woodbridge, Canada Virtual Method Full time

    About Virtual Method: Virtual Method is a leading software-enabled sales consulting firm that specializes in helping small and medium businesses (SMBs) scale their sales and revenue. We provide our clients with a unique consulting-as-a-subscription model combined with innovative technology solutions. Our goal is to assist SMBs in achieving sustainable growth...

  • Marketing & Sales Executive

    7 days ago

    Woodbridge, Canada Workway Full time

    A fast-growing company in **Etobicoke** is seeking a motivated and results-oriented **Marketing & Sales Representative** to join their team. If you have experience in **marketing, sales, or client outreach** - especially in staffing, services, or B2B - this is a great opportunity to grow your career! **Location: Etobicoke**, ON (On-site) **Job Type:...

  • Project Coordinator/executive Assistant

    5 days ago

    Woodbridge, Canada Building Technologies Consulting Inc. Full time

    **Objectives of this Role -** **This posting is to cover maternity leave, with a possibility of extension.** - Maintain files and records with effective filing systems to manage project documents and correspondence; - Follow BTC project workflow procedures to ensure maximum efficiency, including project tracking; - Assist in vendor/subcontractor...

  • Procurement Assistant

    7 days ago

    Woodbridge, Canada Burnac Produce Ltd. Corporation Full time

    **Position Objective** Provide accurate and timely completion of responsibilities for the Category Management Team in accordance to achieve planned customer product programs and sustain business operations and growth; executes all duties in accordance with the company’s key performance indicators, business objectives, guiding values, policies and...

  • Receptionist/administrative Assistant

    7 days ago

    Woodbridge, Canada Brixen Developments Inc Full time

    **COMPANY PROFILE** Brixen Developments Inc. is a full-service real estate development and construction company specializing in mid - to high-rise residential projects. Founded on the fundamental belief that people come first, Brixen Developments is committed to delivering high-quality communities and desirable living spaces designed for the end...