Executive Assistant to CEO

3 days ago

Montroyal, Canada Bspoke Management Full time

**Overview**

**Responsibilities**
- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements using Outlook Calendar.
- Handle incoming requests and queries appropriately.
- Book and manage travel arrangements.
- Prepare and organize documents for meetings, ensuring all necessary materials are available and filed appropriately.
- Assist with data entry tasks and maintain accurate records within QuickBooks and other databases.
- Develop and maintain an efficient documentation and filing system.
- Perform front desk duties as needed, greeting visitors and managing inquiries.
- Support the CEO with administrative tasks such as typing reports, drafting correspondence, and managing files.
- Coordinate special projects as assigned by the CEO, ensuring timely completion of tasks.
- Maintain confidentiality regarding sensitive information related to the company and its operations.

**Requirements**:
Educational background helpful in marketing and/or other business fields.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong clerical skills with a keen attention to detail and accuracy in data entry.
- Experience in a similar role, ideally minimum of three years.
- Excellent organizational abilities to manage multiple priorities effectively.
- Excellent verbal and written communication skills.
- Discretion and confidentiality
- Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.
- Familiarity with QuickBooks is a plus but not mandatory.
- Strong communication skills both written and verbal, with the ability to interact professionally with all levels of staff and external partners.
- Experience and skills in google research and AI is a plus.
- Ability to work independently while also being a collaborative team player.
- Produce reports, presentations, and briefs as needed.
- High level of discretion and confidentiality in handling sensitive information.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Flexible schedule
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

  • Executive Assistant

    2 weeks ago

    Mont-royal, Canada Posh Properties Full time

    **Job description** Posh Properties is a leading luxury vacation rental provider, renowned for delivering exceptional guest experiences. As we continue to expand globally, we are seeking a dedicated and experienced **Executive Assistant** to support our leadership team and contribute to our mission of operational excellence. **Responsibilities** -...

  • Executive Assistant

    2 weeks ago

    Mont-royal, Canada Spyros Dourakis Remax broker Full time

    **Executive Assistant for Real Estate Broker** **Bilingualism (English/French) is required**, including the ability to translate documents and proof read them. This position is **full-time (9 AM - 5 PM) or (8 AM - 4 PM) Monday to Friday.** **Key Responsibilities** - Handle phone calls and inquiries professionally and efficiently - Prepare and translate...

  • Spécialiste en R&d Et Assistant Technique

    23 hours ago

    Mont-royal, Canada UTV INTERNATIONAL Full time

    **Job summary**: The R&D and Technical Specialist will be required to work closely with the engineers in order to assist in ensuring all projects have a timely flow and all information relating to the development of the prototype is captured as the project is being rolled out. The R&D and Technical Specialist will be working closely with the...

  • Secretary

    2 weeks ago

    Mont-royal, Canada J.Y.C. AUTO Full time

    With more than 34 years of experience in the automotive industry, our company is presently looking for an Office Manager/ Administrative Assistant to assist with the daily running activities of the office. Our office is located in Town of Mount Royal at the junction of Décarie (15) and Trans-Canada Highway (40) or De la Savane and Namur Metro...

  • Administrative Assistant to The President

    6 days ago

    Mont-royal, Canada UTV INTERNATIONAL Full time

    UTV International is a manufacturing company. Since 1995 UTV International has been manufacturing Achiever off road tracked vehicles, Hercules digger derricks and Pioneer snow vehicles for the power, utility, telecom, forestry, mining and ski industries. We are looking for for an administrative assistant to the president. The position requires the ability...

  • Administrative Assistant

    2 weeks ago

    Mont-royal, Canada Claireview Leasing Full time

    **Role Summary**: **Responsibilities**: - Create and update records including filing, data entry, and other administrative tasks. - File revisions. - Answering customer requests. - Perform general tasks assigned by executive assistants and management. - Maintain confidentiality of all confidential information. **Qualifications**: - Minimum of 3-5 years of...

  • Assistant Manager

    2 weeks ago

    Mont-royal, Canada Linen Chest Full time

    Company Description** Assistant Manager | Rockland** Do you want to be part of a **dynamic** team? Are you **passionate** about **sales and the customer exerience**? Do you like to connect with your employees, develop **relationships of trust** with them and offer a unique **coaching experience?** Are you a highy skilled and passionate leader, with...

  • Assistant Brand Manager, 360 Marketing and

    3 days ago

    Mont-royal, Canada Groupe Marcelle Full time

    Located in Montreal, Quebec, the Canadian company Groupe Marcelle is a leader in the cosmetics industry. With the highest standards of quality and excellence, Groupe Marcelle develops, manufactures, and distributes care and makeup products and accessories with a portfolio of four brands: Marcelle, Watier, Annabelle and CW Beggs and Sons. At Groupe Marcelle...

  • Head of Business Development

    2 weeks ago

    Mont-royal, Canada Hart Print Inc. Full time

    **Who are we?** We’re Hart Print, the first company on the planet to introduce digital printing on infinitely recyclable aluminum cans. We offer innovative, affordable, eco-friendly, and fully creative packaging for beverage-makers of all sizes. With more than 160M cans per year of printing power, Hart Print is well positioned to support the can supply...

  • Production Studio Assistant

    23 hours ago

    Mont-royal, Canada Maison Battat Inc. Full time

    **Production Studio Assistant** **Maison Battat Inc. - Montreal QC** At Battat, we’re in the business of making kids happy. Thanks to our team of dynamic, talented and motivated individuals, we design and manufacture high quality, educational, and innovative toys that kids and parents around the world have loved for over 45 years! Joining Battat means...