Human Resources Assistant

April 16, 2025 **Posting #1479**
- **YouthLink believes in the potential of every youth. We are dedicated to providing them with the support, guidance and opportunities they need to make positive life choices. We provide youth with brief and ongoing counselling, in-home wraparound support, shelter, housing, educational support, and safe drop-in spaces.**_**YouthLink works towards equitable outcomes for youth in our community and, as such, is committed to equity-based hiring practices.**_

**Human Resources Assistant (Canada Summer Jobs)**

**Contract Full-time (35 hours/week)**

**Duration of Contract: July 7, 2025 - August 29, 2025**

**Non-Bargaining Unit Position.**

As the Human Resources Assistant, you will be responsible for range of administrative and recruitment duties supporting the Human Resources department at YouthLink. Reporting to the Senior Manager, People and Culture, duties consist of maintaining accurate, up-to-date, and complete employee records, reports, supporting with health and safety training, recruiting, and other HR programs. You will also get a chance to employ your Social Media skills by creating a Social Media campaign and calendar to support our Recruitment initiatives.

**Highlights of Your Role**
- Maintain accurate, up-to-date, and complete employee records and recruitment files and ensure confidentiality with files
- Monitor human resources related documentation to ensure accuracy, consistency, and relevance to business processes
- Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance and legislative requirements
- Transition employee data to electronic format and organize
- Organize physical and online HR records in shared folders
- Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports
- Create a strategy for Social Media channels in line with YouthLink’s Recruitment Initiatives
- Plan a Social Media calendar release and promote YouthLink as an employer
- Support with creation of job postings, resume screening, and interviewing
- Other duties and special projects as may be assigned

**Supports Organization’s Strategy**:
Actively contributes to the organization’s Strategic Plan by participating in initiatives and committees to support the overall plan.

Has a deep commitment to participating in equity work, including engaging in all work the agency undertakes to combat Anti-Black Racism.

Takes all reasonable and necessary precautions to protect his or her own health and safety and that of co-workers by complying and demonstrating knowledge of the policies, procedures and safe practices established by YouthLink.

**Highlights of What You Bring**
:

- Previous administrative experience would be a strong asset.
- Demonstrated knowledge of privacy standards and the ability to manage confidential information.
- Strong written and verbal communication skills with a wide range of stakeholders including staff of all levels, partners and government program representatives.
- Demonstrated desire for continual learning in Equity, Diversity and Belonging practices.
- Strong computer skills.
- Ability to organize and mobilize large amounts of data and information.
- Excellent leadership, administrative and communication skills (verbal and written).
- Demonstrated skill in Equity, Diversity and Inclusion practices, and specifically using an Anti-Black Racism lens.
- Exceptional judgement; ability to analyze information quickly in order to prioritize and communicate emerging issues.
- Broad Record Police Check is required.

To be eligible for Canada Summer Jobs program youth must meet the following criteria:

- be between 15 and 30 years of age at the beginning of the employment period*
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment** and
- have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. As the objective of the CSJ program is to support youth entering the Canadian labour market, the temporary nature of an international student's time in Canada does not allow for a long-term connection to the labour market.

International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa,