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Executive Assistant

2 weeks ago

Toronto, Canada LyricFind Inc. Full time

LyricFind is a digital music company focusing on the licensing and use of song lyrics in the digital world. We work with some of the biggest companies in the world, including Amazon, Google, YouTube, Deezer, Xperi and many more.
We are looking for an Executive Assistant to join our growing team You will report to the CEO and CTO (‘Executives’).
This is a full-time position working 5 days a week from our office at Yonge & Eglinton in Toronto, ON.

**What you’ll be doing**:

- You will provide high-quality support that anticipates the needs of the Executives.
- Maintain confidentiality of highly sensitive information.
- Filing and organization
- Attend and take minutes and notes for the bi-weekly management meetings and any other meetings that are requested by the Executives
- Coordinate all travel arrangements for the team (flights, hotels), preparing itineraries, planning logistics and managing all executive travel (domestic and international business travel, agendas, visa requirements, as required).
- Manage expense reports, credit cards, receipts and general bookkeeping.
- General administrative tasks, such as mailing, scanning, managing supplies for the office (including snacks, which are very important)
- Manage onboarding of new employees and ensure that they have the necessary equipment and supplies
- Support the social committee with planning and organizing events such as the annual strategy day, holiday party, quarterly socials, team lunches, etc.
- Coordinate scheduling and calendars for the Executives
- Prepare internal monthly company newsletters and obtain content from applicable departments
- Personal assistant to the CEO as required
- Special projects & support as needed

**Who we’re looking for**:

- You have at least 3 years of administrative experience in a professional environment.
- You’re ridiculously well organized, with a great memory
- You have a successful track record of supporting executives.
- You’re friendly with a great sense of humour
- Excellent communication skills, including the ability to be calm but firm and persistent
- You are self-motivated, well-organized and show initiative, flexibility, maturity under pressure and can anticipate needs and take action proactively
- You have a high attention to detail and are able to multi-task and manage priorities according to their relative importance and urgency
- You have excellent oral and written communication skills and are able to community clearly and effectively with senior leaders.
- You have high proficiency using Microsoft Office Suite (Word, Excel, Powerpoint)
- Bi-lingual or multi-lingual is a huge plus

Salary Range
- $50,000 - $60,000

**Working at LyricFind comes with a lot of perks including**:

- A competitive salary and comprehensive benefits package, including RRSP matching and yearly bonuses.
- Three weeks vacation to start, plus bonus days like Christmas Eve and New Year’s Eve.
- A spacious and subway-accessible office at Yonge & Eglinton
- An office pool table
- All the coffee, mochaccino, cappuccino, and whatever-a-ccino you can drink, and tons of snacks.

We thank all applicants for their interest in LyricFind however only those selected for an interview will be contacted.