Executive Assistant

2 weeks ago

Vaughan, Canada Carmel Transport International Ltd Full time

**Overview**

**Duties**
- Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Prepare reports, presentations, and correspondence on behalf of the executive.
- Act as a liaison between the executive and internal/external stakeholders.
- Book travel arrangements including flights, accommodation, and transportation (both business and personal travel).
- Track action items, manage task lists, and ensure deadlines are met.
- Handle confidential information with discretion and professionalism.
- Assist with personal administrative tasks as needed (e.g., reservations, gift purchasing, household vendor coordination).
- Plan and coordinate company events and team-building activities, including logistics, budgeting, and vendor management.
- Assist with special projects and initiatives as needed.

**Experience**
- 3+ years of experience in an Executive Assistant or high-level administrative role.
- Exceptional organizational, time management, and multitasking skills.
- Proficient in Microsoft Office Suite, especially Excel.
- Strong written and verbal communication skills.
- Ability to work independently and exercise sound judgment.
- Professionalism, discretion, and a proactive approach to problem-solving.

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$75,000.00 per year

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- executive assistance: 3 years (preferred)

Work Location: In person

Application deadline: 2025-05-26

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