Administrative Assistant

3 days ago

Burnaby, Canada Ledcor Full time

Location: Burnaby, BC, Canada
Date Posted: Nov 27, 2024
Job ID: R22273
Job Status: Full-Time

Description

Job Summary:
We’re seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our Burnaby operations and project teams. In this role, you’ll ensure administrative tasks are completed accurately and on time, playing a key part in our team's success.

Join Ledcor Construction and become a valued member of our True-Blue Team today

Essential Responsibilities:

- Prepare, review, and maintain order contracts.
- Assist with the coordination of meetings, including scheduling, booking resources, compiling required materials, and making catering arrangements.
- Maintain and update various distribution lists for the department and projects.
- Manage inventory of office supplies and equipment.
- Perform general administrative tasks, such as photocopying, scanning, printing, filing, managing calendars, coordinating mail and couriers, preparing and distributing correspondence, and taking meeting minutes.
- Process accounts payable (AP) invoices, ensuring they meet approval requirements, coding to appropriate cost centers, and investigating vendor inquiries.
- Review purchase orders for accuracy and completeness before commitment.
- Provide time capture support for timesheets and coding corrections.
- Perform job cost transfers and create journal entries as part of month-end billing.
- Distribute billing statements and reconcile discrepancies.

**Requirements**:

- 2-5 years of administrative experience.
- Excellent time management and organizational skills, able to manage multiple tasks and set priorities.
- Proactive, resourceful, and responsive, with proven problem-solving skills.
- Ability to work independently with mínimal supervision and collaboratively with others.
- Strong verbal and written communication skills.
- Commitment to continuous improvement and delivering excellent customer service.

Working Conditions:

- This is an office-based role. Occasional hybrid requirements may be accommodated.

Additional Information:
Company Description

Ledcor Building offers full-service construction for commercial, residential, institutional, and light industrial projects, along with expertise in green building. Our depth of knowledge and expertise come from building hundreds of projects - of all sizes - across North America each year.

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

8051 Enterprise Street, Burnaby, BC

  • Administrative Assistant

    1 week ago

    Burnaby, Canada Lex Engineering Inc Full time

    JR. ADMINISTRATIVE ASSISTANT REPORTS TO Vice President, Lex Engineering REVIEWED ROLE The Junior Administrative Assistant will be responsible for a wide variety of administrative duties in support of the Vice President and other senior-level engineers. Responsibilities include typical administrative duties and more complex functions: management of...

  • Administrative Assistant

    1 week ago

    Burnaby, Canada Samantha Bo Yee Quan Notary Corporation Full time

    We are seeking a full-time administrative assistant to join our notary public office in the Burnaby Metrotown area. Our office is easily accessible by car or public transit. **QUALIFICATIONS AND REQUIREMENTS**: - At least 1 year of experience working as an administrative assistant in an office setting in a related field. - Experience working as an...

  • Administrative Assistant

    3 days ago

    Burnaby, Canada Onboard Immigration Services Inc. Full time

    **Senior Administrative Assistant** **Typical administrative duties : management of calendars, dealing with customers, minute-taking at confidential or general safety meetings, drafting sensitive and confidential correspondence, and scheduling meetings and appointments via Outlook and MS Teams.** **You will also be managing the weekly timesheets, preparing...

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...

  • Administrative Assistant

    1 day ago

    Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...

  • Administrative Assistant

    3 days ago

    Burnaby, Canada BC Care Providers Association Full time

    **Organization Background** BC Care Providers Association (BCCPA) is a non-profit association representing service providers in long term care, assisted living, and home health care in British Columbia. Through our operating arm EngAge BC, we represent the interests of B.C.’s independent living sector. **What We Offer** - Flexible work arrangements and...

  • Administrative Assistant

    3 days ago

    Burnaby, Canada Launch Rehab Full time

    **Overview** The Administration Team plays a crucial role in ensuring the smooth and efficient operations of the company. As a member of the Administration Team, you will be responsible for managing various administrative tasks, providing support to therapy team, and maintaining accurate records. The role provides customer service and administrative...

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada Verathon Full time

    **Administrative Assistant - Verathon**®**: **Verathon**®** is looking for an Administrative Assistant to become the newest member of our team located in Burnaby, Canada. **Principal Responsibilities**: - Answer calls, collect and distribute mail, greet guests with a friendly attitude. - Communicate with staff, vendors, building maintenance and visitors,...

  • Administrative Assistant

    3 days ago

    Burnaby, Canada Taiga Building Products Full time

    Taiga Building Products — We are seeking a motivated and detail-oriented Administrative Assistant to join our team in Burnaby. This full-time role plays a key part in supporting office operations, managing administrative tasks, and ensuring the smooth functioning of day-to-day activities. This is an excellent opportunity for someone who thrives in a...

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...