Human Resources Coordinator

**Job Description**:
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

CARE AND BE CARED FOR - THIS IS YOUR HOME

Reporting to the Director, the Human Resources Coordinator position is responsible for providing administrative support for a variety of processes in support of the Human Resources and Organizational Development department.

What will you do?
- Manages and responds on a timely basis to office inquiries and work flow, which includes redirection of documents for information or action
- Assists with the fostering of relationships and acts as a liaison between the Directors office and both internal and external partners.
- Opens, sorts, and distributes incoming mail and faxes; drafts routine correspondence, researches and compiles information to assist in the development of reports and/ or presentations, sets up and maintains electronic and paper office filing systems.
- Maintains excellent relationships with internal and external stakeholders.
- Actively seeks to resolve conflict.
- Practices records management as it applies to the Archives and Record Keeping Act.
- Gathers information pertinent to develop first draft of communiqués.
- Assists with planning and organizing of meetings as requested; ensure logistics, materials, technological requirements are prepared and complete for all meetings. Attends and prepares minutes when requested.
- Problem solves within the scope of role to support the Director.
- Collaborates with and seeks assistance from other Ontario Health atHome employees for completion of tasks and assignments as necessary.
- Provides administrative support to various HROD programs and projects.
- Arranges meetings either face-to-face, teleconferences or videoconferences.
- Requisitions supplies for the department; receives supplies and verifies invoices for payment.
- Assist in creating presentations, charts, spreadsheets, and documents monthly and ad-hoc reporting.
- Prepares agendas, takes minutes and prepares necessary documents for meetings.
- Prepares standard and ad-hoc reports as required, assists with the administration of surveys, tabulates results and prepares presentation and statistical reports based on results.
- Maintains excellent relationships with internal and external stakeholders.
- Researches and compiles information and assists in the development of reports, routine correspondence and/or presentations for the Director.
- Provides administrative support to committees chaired by the Director and other members of the team (agenda, minute taking, catering etc.).
- Ensures the Director has the necessary materials/documentation available in advance of scheduled meetings.
- Approves time off requests on behalf of the Director.
- Arranges Directors business travel arrangements.
- Completes and reconciles all mileage claim forms for the Director.
- Assists with special projects as required.
- Maintains Tuition Assistance Program and Conference Registrations for staff tabulating year end statistics tracking all expenses aligning with fiscal budget.
- Provide support for Board and Executive Leadership documents.
- Maintains confidentiality at all times.
- Other duties as assigned
- Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong
- Continually demonstrate a commitment to create a positive culture of equity, inclusion, diversity and anti-racism

What must you have?

**Educational Qualifications**:

- Post-secondary education in Human Resources plus three to five years’ previous related experience or equivalent combination of education and experience as an administrative professional.

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**Experience**:

- Three to five years’ previous related experience as administrative professional

**Knowledge and Skills**
- Ability to handle sensitive and confidential information in a discreet and professional manner.
- Ability to gather information pertinent to develop first draft of communiqués.
- Excellent time management and organizational skills combined with the ability to prioritize and to balance the workload requirements, meeting competing deadlines with mínimal supervision.
- Excellent verbal and written communication skills; attention to details and effective interpersonal skills.
- Problem solving and conflict resolution skills.
- Excellent working knowledge of Microsoft Office Programs with the ability to produce reports with visual additions such as charts, graphs, tables, flow charts and diagrams.
- Working knowledge of HROD operational software
- Self-motivated with demonstrated ability to work effectively, accurately and independently with mínimal supervision and take initiative within the job scope.
- Ability and confidence to work in and respond to a dynamic and changing environment.
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