Human Resource Associate

Human Resource Associate Employee Information Management

Job Purpose

Administers employee records ensuring compliance with DDSB policy, procedures, legislation and up to fifteen (15) collective or employee agreements. Provides front-line customer service in response to employee and management queries and requests for information. Responsible for providing guidance and informed information to select client group regarding terms and conditions of employment, benefits and employment status for elementary, secondary, occasional teachers, custodial maintenance staff, early childhood educators, educational assistants, continuing education, clerical, technical staff and lunchroom supervisors.

Accountabilities

**ADMINISTERS EMPLOYEE RECORDS**:
Analyses information arriving in the HR department for processing to ensure appropriate oversight.

Creates new hire record, ensures FTE approval, processes employee status and salary changes, processes terminations resignations and retirements and completes required documentation for pension and benefits coverage, seniority calculations and credential verification, SEB top up calculations, process experience and qualification documentation, calculating and evaluating employee experience relative to wage grid placement, etc.(meeting strict payroll times to ensure that employee receive appropriate payment of wages)

Ensures compliance with legislation and specifically bargained terms and conditions of employment for up to fifteen (15) different employee groups/collective agreements.

Maintains automated employee records including disciplinary letters, correspondence, and source documents for all employee changes.

Provides employees with member assistance regarding pension enrolment, disability waivers and plan membership changes.

Responsible for quality control of all documentation processed prior to payroll submission.

**SUPPORTS NEW EMPLOYEE ORIENTATION**:
Collaborating with recruitment and academic support, creates onboarding resources; documents new employees explaining all required information regarding terms and conditions, organizational policies, etc; organizes orientation session; tracks attendance at orientation, and facilitates sessions as required.

**PROVIDES CLIENT SUPPORT**:
Acts as front-line client service contact for employees and managers explaining specific employee group terms and conditions of employment.

Creates and coordinates provision of information and reports, meets with staff and managers to address issues and concerns.

Maintains and retains documentation to support employee performance reviews including distribution, retention, tracking and maintenance of probationary and annual appraisals and tracks and maintains employee seniority service records.

Responds to queries regarding job evaluation process and information.

**SUPPORTS COLLECTIVE BARGAINING (AND GRIEVANCE) PROCESS**:
Generates and analyzes data for collective bargaining meetings, which may include sick leave analysis, long-term occasional staff usage and costs, service and seniority data, external survey data for compensation purposes, etc.

Provide employee information and data required to support labour relations in preparation for grievances.

Knowledge and Skills

Sounds knowledge Employment Standards Act, Ontario Human Rights Code, nine (9) collective/employee agreements, DDSB policies and procedures.

Understanding of the Education Act and how it impacts employment of teachers, disciplinary processes, etc.

Knowledge of HR/ Payroll System and understanding of connections between control functions and HR functions

Sound knowledge of OMERS Pension Plan and TPP

Experience working with HRIS and related systems. Excellent skills using Office 365 and related software and comfortable using specialized technology.

Strong attention to detail and the ability to manage large volumes of work while ensuring accuracy of work

Mathematical aptitude

Customer Service Orientation and Communication Skills

Education and Experience

Education

Completion of undergraduate degree in Human Resources Management/ Business/ Industrial Relations or a combination of education, training and experience deemed to be equivalent.

Experience

3-5 years Human Resources experience required

2 years Pension Administration experience required

3 years Experience working in a unionized HR department

3-5 years Experience working in HR in the education sector preferred

**The DDSB is committed to**:
providing learning and working environments, services and workplaces that are welcoming, respectful, safe, inclusive, equitable, accessible and free from discrimination

meeting its legal requirements under the Human Rights Code to accommodate Human Rights Code related needs and to proactively identify, address and prevent potential discrimination and harassment.

The DDSB will implement fair, consistent and transparent hiring procedures and practices to attract, recruit and retain a qualified and diverse work