Proposal Coordinator

_**Transforming visions into buildings.**_

**About Buttcon**
Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and provide exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.

We care about the work we do, the people we work with and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.

If you share our passion for construction, we would like you to be part of our team.

**Proposal Coordinator**

**Position Description**:
Be a part of one of **Canada’s top construction companies**, with successful growth each year. Our project experience is diverse and has established Buttcon as the construction partner of choice for our clients. To be a part of the Buttcon Team means you will have the opportunity to be innovative, entrepreneurial and instill safety and quality into everything you do. Buttcon is looking for individuals that have that entrepreneurial spirit, who are accountable, take responsibility and care about our company, our team, and our clients. Together we will help you by providing a challenging career in the construction industry.

We are currently looking for a highly skilled, caring, and safety focused individual. Reporting to the Technical Proposal Specialist and Creative & Communications Specialist, we are seeking a Proposal Coordinator to perform a variety of administrative and coordination duties for the Business Development/Marketing department. As a Proposal Coordinator you will assist in coordinating proposal submissions according to required specifications and using corporate branding standards, maintain and file all data and marketing materials to ensure proper storage and easy retrieval and perform other administrative and coordination duties to produce proposal materials according to prospective client RFQ/RFP requests and to assist with day-to-day administrative tasks as required and requested.

Come be a part of our growing team and experience the satisfaction of “Transforming Visions into Buildings”.

**Here’s What You’ll be Responsible for**:

- Conduct thorough analysis of proposal and prequalification documents and requirements;
- Prepare and implement proposal/submission timelines and communication plans to meet critical milestones (prepare/update responsibility matrices as required);
- Work with staff across the organization to produce proposals, presentations, and other marketing material as required in alignment with brand standards and deliverables of quality standards;
- Participate in coordination and meetings for team pursuits with external consultants and trade partners;
- Assist in monitoring opportunity websites for documentation and addendums (i.e. Biddingo, Merx, Bids & Tenders, etc.);
- Order all required documentation needing in preparing submission responses;
- Participate in preparation of drafts and assembly of prequalification and proposal documents;
- Create and maintain database of staff resumes/CV’s and project profiles;
- Assist with updating internal and external websites;
- Assist in the planning and coordination of all Buttcon annual events that include internal staff events and events that include external clients and partners;
- Input and provide updates to opportunity and marketing content on CRM database (Cosential/Unanet software);
- Regular follow-ups with owners/consultants about the status of prequalifications and proposals for database tracking;
- Maintain and update tracking tools and spreadsheets (i.e. budgets, reference tracking, etc.);
- Assist in preparation of marketing tools (i.e. brochures, etc.), social media and internal communications;
- Assist as required during tender closings;
- Ensure that Buttcon’s proposals and marketing materials are consistent and professional;
- Perform additional administrative duties such as filing; order and tracking of office/marketing supply levels, arranging couriers, preparing documents, coordinating meetings and be part of coverage of phones for lunches and holidays; and
- Tasks assigned by the Technical Proposal Specialist and Creative and Communications Specialist as required.

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