Administrative Coordinator

6 days ago

West Vancouver, Canada West Vancouver Community Arts Council Full time

**JOB DESCRIPTION**:
We are currently looking for a part-time Administrative Coordinator to handle

Reporting to the Executive Director, the Administrative Coordinator’s role involves interacting with staff, artists, members, volunteers, and visitors. Willingness to work Saturdays is important.

If you possess most of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.

**RESPONSIBILITIES**:
**Volunteer coordination**
- Volunteer recruitment and training
- Schedule volunteer gallery hosts for daily shifts
- Schedule volunteers for the front of the house throughout the year

**Bookkeeping and Administrative Coordination**:

- Daily sales reconciliation, including data entry and weekly bank deposits
- Keep track of statistics and attendance
- Prepare contracts for artists and performers

**Office and Rental Coordination**:

- Respond to rental requests, coordinate site visitations, prepare contracts and payments
- Liaise with the District of West Vancouver maintenance department

**Events Support**:

- Assist in executing performances, live events, and presentations with a solutions-focused approach
- Assist with online and in-person ticket sales, front of house and revenue reports
- Respond quickly to evolving event needs with resourceful, on-the-spot problem-solving.

**KEY SKILLS and QUALIFICATIONS**:

- Post-secondary degree in a related field (business administration, arts administration, communications). Equivalent experience will be considered
- **Project Management**: Strong organizational skills to manage multiple projects and deadlines simultaneously
- **Experience with volunteer management**:

- **Collaboration**: Ability to work effectively with diverse groups, including volunteers, artists, staff, sponsors, and stakeholders
- **Communication**: Excellent verbal and written communication skills
- **Minimum of 3 years of experience** in administrative and customer service roles
- Familiarity with QuickBooks and basic understanding of accounting
- Strong experience in customer service and sales with a love of numbers and spreadsheets
- Experience in using CRM

**HOW TO APPLY**:
▪ Indigenous Peoples (First Nation, Métis, and Inuit).
▪ People of colour.
▪ 2SLGBTQIA+ community.
▪ People living with one or more visible and/or invisible disabilities.
▪ Other groups who experience systemic barriers to participation.

Thank you for your interest in working with the West Vancouver Community Arts Council. **Note: only those selected for an interview will be contacted.**

**Job Type**: Part-time

Pay: $24.00 per hour

Expected hours: 30 per week

Work Location: In person

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