Executive Assistant
1 week ago
**People Services Executive Assistant**
**Location: Central Services**
**August 20, 2025 until June 30, 2026.**
Temporary position replacing a leave of absence
This is a 37.5 hours weekly, 10-month position following the school calendar. Hours of work are 8:00 a.m. to 4:00 p.m.
Salary range is grid C of the Classified Staff Handbook, currently $27.31 to $31.65 per hour.
**Principal Duties and Responsibilities**:
- Provides executive assistance to the Associate Superintendent-People Services
- Drafts all levels of personnel-related professional correspondence, reports and related materials
- Manages and monitors communication for the Associate Superintendent
- People Services
- Manages E-Docs filing systems
- Manages ADS Substitute Dispatch System
- Manages and monitors onboarding systems for staff information upload requirements such as criminal record checks, vulnerable sector checks, etc.
- Manages department expenses and billing
- Manages logístical details for meetings and events including bookings, catering, room set-up, supplies, etc.
- Contributes to regular department communications
- Manages Post-Secondary practicum placements with schools
- Other related duties, as required
**Desirable qualifications**:
- Certificate or diploma in Office Administration
- Minimum 3-5 years experience in an office environment
- Experience or background in a Human Resources environment is an asset
- Excellent technology skills including Google Apps (Docs, sheets, forms, slides), Atrieve (preferred)
- Excellent professional written and oral communication skills
- Highly organized
- Ability to multi-task in a fast-paced environment
- Impeccable professionalism and confidentiality
- Takes initiative
- Ideal team player
- Service-oriented
- Previous experience in a school division is an asset
**Application process**:
A current vulnerable sector criminal record check will be required of new employees.
We thank all applicants for their interest but advise that only those selected for an interview will be contacted.
We reserve the right to contact your most recent employer.
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