Administrative Assistant

Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo?

If you want to make a difference and love being surrounded by the best and the brightest minds, Bureau Veritas Canada might be the place for you

If our core values of Trusted, Responsible, Ambitious & Humble and Open & Inclusive resonate with you, Bureau Veritas is looking for a:
Bureau Veritas is looking for a

Administrative Assistant - Invoicing and payment Support

(1 Year Contract Position)

Join our talented team of experts in the scientific field to advance your technical knowledge and advance your career. Every day we go above and beyond to deliver innovative solutions to help our clients make important decisions that directly impact the community and the environment.

As a Administrative Assistant, your main responsibilities are as below:

- Work with Accounting where required.
- Work with regional staff and CIT to maintain / improve invoice timeliness.
- Work with Invoice and Payment Support Specialist to reduce past due.
- Generate reports as required to monitor invoicing status and workload.
- Work with regional contacts to troubleshoot invoice errors when needed.
- Support invoice generation for multiple regions daily.
- Support uploading of invoices to various client platforms when requested.
- Work closely with local contacts to troubleshoot invoices disputes through Get Paid.
- Monitor invoice accuracy and escalate issues to Manager - National Initiatives and Centralized Invoicing as required.
- Manage credits following the work instruction for credit processing.
- Other duties, as assigned.

You are the ideal Administrative Assistant, if you have:

- Possess a College Diploma.
- Excellent written and oral communication skills; Good command of English.
- Knowledge of basic accounting principles and environmental laboratory project management.
- Ability to speak French would be an asset
- Ability to work independently as well as engage others, when required, in escalation of concerns to meet the client needs.
- Computer skills, including good working knowledge of Microsoft Office software and LIMS.

Bureau Veritas is a world leader in testing, inspection and certification services.

When we look at Bureau Veritas, we want to see a reflection of the communities in which we work. Inclusion is about actively involving every employee’s ideas, knowledge, perspectives, approaches and styles to maximize business success. Inclusion is about attracting new talent who will bring more diversity to our workforce, with differences in culture, professional backgrounds and beliefs.

Our purpose: shaping a world of trust.

Guaranteeing quality, ensuring Health and Safety, mitigating risks and improving performance as well as environmental protection and social responsibilityThis is what Bureau Veritas is about, truly believing that it contributes to bettering society.

Blending performance & integrity, with ambition & humility, responsibility & openness, we are proud that our people leave a mark on what they do.

We respect our people and believe in our talents.

We empower them to leave their mark, working as a team for the benefit of our 400,000 clients across 140 countries.

We believe that leaving a mark is a true challenge and opportunity for every one of us, a sign of trust and impact, a bond with the future, a proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will Leave your mark. In shaping a world of trust.

Bureau Veritas Labs is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process and work environment. If you are contacted for a job opportunity, please advise Human Resources of any accommodations that are required. Any information received relating to accommodations will be treated as confidential.

Shaping a World of Trust