Administrative Technician

**Reference number**: S-24-25-3643

**Job Category (Job Alert)**: Administration

**Department**: Continuing Education and Community Services

**Services**: Continuing Education

**Immediate Supervisor's Name**: Rowena Selby

**Position Status**: Full-time Replacement

**Length of the contract**: Until July 24, 2026

**Work Location**: Vanier College

**Work Schedule**: Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)

**External Posting Start Date**: 2025-05-09

**External Posting End Date and Time**: 2025-05-15 17:00

**Salary Scale**: $27.07 - $36.14

**Expected Start Date**: 2025-06-09

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

**Description**:
More specifically, but not limited to, the Administrative Technician:

- Informs students about mandatory health insurance and ensures that all students are registered;
- Communicates with students in relation to tuition, payment agreements and insurance;
- Refers current students requiring social, cultural, financial, immigration and academic-related support to other Vanier and external support services;
- Provides students with schedules, course materials, course information, and the organization of learning activities;
- Supports students with French-language requirements and resources;
- Ensures students are fully informed of graduation-related requirements and procedures;
- Provides students with support letters and information regarding fees and refunds;
- Prepares and provides students with information on events and activities;
- Organizes and provides student activity logistics and information, including student orientation, external trips and workshops;
- Participates in the accounting process and liaising with the Finance department for the monitoring of budgets;
- Supports student success through the collection of course data for analysis in order to fully respond to student needs;
- Collaborates with the Continuing Education team and other departments to ensure student success;
- Any other tasks as required by the department.

Other related tasks which fall within the scope of the classification of this position may be assigned.

Contract: July 24, 2026, or until the return of the incumbent to their position.
Classification: Technicien ou technicienne en administration (Administration Technician)

**Requirements**:

- Qualifications:

- In the administration field, have a diploma of college studies (DEC) in administration with an appropriate specialty or, in the office automation field, a diploma of college studies (DEC) in office automation with an appropriate specialty or, a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Conditions related to the specific position:

- Ability to manage and prioritize tasks in a fast-paced, changing environment;
- Ability to collaborate with colleagues and patrons and to work as part of a team;
- Strong customer service and student-service oriented approach;
- Strong organizational and human relations skills;
- Strong intercultural awareness and experience working with people of diverse backgrounds;
- Intermediate knowledge of Microsoft Word and Excel (to be tested);
- Excellent English oral and written communication skills (to be tested);
- Strong French oral and written communication skills (to be tested);
- Aptitude for working with detailed information (to be tested);
- Knowledge of a third language, preferably, Hindi, Mandarin or Spanish, is an asset.

**Comments**:
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Note that a cover letter is mandatory, please be sure to attach yours.

We thank all those who apply, however only those selected for an interview will be contacted.