Cfc Administrator, Ecommerce

**Requisition ID**:172420

**Career Group**:Distribution Centre Careers

**Job Category**:E-commerce Fulifillment Centre

**Travel Requirements**:0 - 10%

**Job Type**:Full-Time

**Country**:Canada (CA)

**Province**:Ontario

**City**:Vaughan

**Location**:3809 GTA CFC

**Postal Code**:L4L 1A5

Voila.ca is a new team dedicated to launching and scaling Sobeys new e-commerce grocery home delivery business. This is a rare opportunity to join a start-up within a larger organization. You will help launch and operate a new brand in the Ontario market powered by Ocado Group’s world-leading e-commerce grocery platform. We are looking for experienced, passionate, curious, customer-obsessed, and entrepreneurial individuals to join a diverse and driven team whose mission is to help Canadians stay one step ahead of their busy lives. Voila by Sobeys will be the most reliable and convenient way for Canadians to shop for groceries. Your groceries delivered. Just like that.
- Provide administrative support to CFC Leadership
- Arrange and coordinate schedules for departmental travel, meeting requirements, catering, equipment set-up and conference calls
- Participate in meetings (off site when required); responsible for preparing agendas, taking minutes and following up action items
- Manage department filing system
- Sort and distribute departmental invoices and mail
- Replenish office supplies
- Receive and respond to incoming calls in a friendly, courteous and timely manner and relay voice mail from the general mailbox to the appropriate team member and department
- Produce, edit and distribute presentation materials and reports (including period/quarterly/annual reviews, projects, town halls and Excel spreadsheets)
- Track and monitor budgeted office expenses pertaining to telephone, equipment, supplies, donations, uniforms and courier services
- Manage and process high volume of purchase orders weekly
- Coordinate invoices with National Accounting Systems
- Manage all aspects of CFC payroll and employee data in SAP/Kronos
- Perform timekeeper duties and ensure accuracy and timeliness
- Respond to all payroll inquires and request for information
- Request and coordinate new employee systems set up for phone, phone list, website user id and online uniform purchasing.
- Liaise with other lines of business (i.e. communication, marketing, learning and development, and staff wellness) for corporate employee programs and coordination
- Other duties as assigned
- General Understanding and adherence of Food Safety Policies or relevant Standard Operating Procedures such as General Health and Hygiene, Allergen Policy, Temperature Checks, etc

Contribute to the efficient day-to-day operation of the entire Customer Fulfillment Centre (CFC) by supporting the work of the Head of Operations and Head of Delivery and the entire operational teams. Actively contribute to a positive and productive working environment

**Job Requirements**:

- Ability to work on-site Monday - Friday
- 3 to 5 years administration experience in a distribution/warehouse setting
- Excellent communication skills both verbally and written, with ability to deliver direction and motivation in an effective manner
- Ability to develop strong working relationships with other internal teams such as HR, Resource Planning, Payroll and Finance
- Computer skills: SAP, Microsoft and Outlook
- High level of integrity and the ability to work independently and as a part of a team
- Ability to work flexible hours

Sobeys is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.

While all responses are appreciated only those being considered for interviews will be acknowledged.

**We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.