Executive Administrative Support

1 week ago

Calgary, Canada Alberta Health Services Full time

Your Opportunity:
The person filling the role of Executive Administrative Support, HR Shared Services, supports the Executive Director(s) and HRSS programs and plays a pivotal role in achieving successful advancement of program and organizational priorities. This position provides high standard, confidential, professional, and advanced administrative support to the program and is responsible for coordination and logístical management of team activities.

Description:
Working under mínimal supervision and direction while working collaboratively in an integrated and hybrid office environment, the Executive Administrative Support will act as a resource to the Executive Director(s) and other staff and stakeholders and respond to and resolve escalated operational issues. This position is responsible for ensuring advanced administrative support, including coordinating stakeholder and working group engagement; developing and coordinating linkages with other program areas and leaders; developing required business and communication documents; creating and maintaining tracking tools and presentations; calendar management; organizing, preparing for, and supporting meetings; analyzing and following up on key issues and needs, often with time sensitive deadlines.
- **Recovery Alberta**:N
- ** Classification**:Administrative Support
- ** Union**:Exempt
- ** Unit and Program**:HR Shared Services
- ** Primary Location**:Southport Tower
- ** Location Details**:Eligible to work remotely within Alberta
- ** Employee Class**:Regular Full Time
- ** FTE**:1.00
- ** Posting End Date**:27-FEB-2025
- ** Date Available**:24-MAR-2025
- ** Hours per Shift**:7.75
- ** Length of Shift in weeks**:2
- ** Shifts per cycle**:10
- ** Shift Pattern**:Days
- ** Days Off**:Saturday/Sunday
- ** Minimum Salary**:$22.55
- ** Maximum Salary**:$37.60
- ** Vehicle Requirement**:Not Applicable

**Required Qualifications**:
Diploma or Degree in business, health care, project management or other related discipline. A combination of education and experience appropriate to the position. This position requires a team player who can carry out a wide range of administrative and coordination support; excellent verbal and written communication skills; time management; organizational skills; organizational knowledge and awareness. Strong knowledge and skills in MS Office suite including MS Teams, MS Project, SharePoint, and Visio is required.

**Additional Required Qualifications**:
**Preferred Qualifications**:
Knowledge of Alberta Health Services systems and processes. Experience working in a healthcare organization of significant size, complexity, and diversity. Strong critical thinking and problem-solving skills.

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