Executive and Office Administrative Assistant

Executive and Office Administrative Assistant Executive and Office Administrative Coordinator A Permanent Full-Time Role* *5 days per week. In-person working environment Our Client's Core Values Excellence: With fierce determination and accountability, we bring brilliance and best‑in‑class, every time. Realness: We speak our truth, from the heart, and we honor yours. Trailblazing: We forge the bold path. Connection: Strong and courageous partnerships are the bedrock of our approach. Brightness: We lead with confidence and optimism, celebrating learning along the way. The Company is a premiere leadership development and professional coaching firm that partners with leaders, teams, and organizations around the world. We help them drive results, implement programs that foster leadership, and forge performance cultures. Like the people we work with, we do all of this with a relentless focus on getting better. Job Overview The successful candidate will join a team of industry‑leading professionals committed to reimagining the world by unlocking leadership. This new role will be based in Calgary, AB, and will work out of the company's inspiring and bright workplace in the Ampersand downtown Calgary. Due to on‑site events, in‑person client and team support needs, and office administrative tasks, this is an in‑the‑office role. Flexible hours will be available for the best‑fit candidate. This role comes with many perks, including access to continued learning and career development opportunities, exposure to leading experts in leadership and team development, access to world‑class fitness facilities (full gym, yoga studio, golf simulator, basketball court, and bike storage), a comprehensive benefits plan, flexible working hours, a bright new office space, and excellent coffee. Responsibilities Support the set‑up and administration of virtual and onsite leadership development and team programs and events, including managing bookings, room set‑up, traffic flow logistics, technology, catering, day‑of client and team support, material management, post‑event room cleaning/resetting, etc. Manage the client and team recognition programs by coordinating recognition for meaningful milestones and events. Ensure a well‑stocked and resourced office by overseeing and tracking all orders, from office supplies to food and beverage. Greet clients and support coaches and the leadership team to manage the client experience from time of entry to time of departure. Process and file receipts and invoices as requested. Manage the maintenance, cleanliness, and tidiness of company‑specific office equipment (coffee machine, fridge maintenance, storage room organization, meeting room readiness). Administer office access for the team, including management of key card requests and general support to coaches at the office, as needed (IT support for meeting rooms, meeting room booking support, etc.). Administer service requests for the office (cleaning, maintenance, damages, etc.). Support the coordination and planning of team events (celebrations, team days, charity/volunteer days, etc.). Support the implementation of company policies and guidelines as requested. Make recommendations on opportunities for continuous process improvement in the role and take the lead on implementing approved recommendations. Provide executive administrative support to the CEO and the Managing Director. Execute other miscellaneous administrative projects as requested. Attributes and Capabilities A high value of excellence and strong customer‑service orientation. Eager and willing, with a can‑do attitude and optimistic mindset. Timely, reliable, responsive, and trustworthy. Highly professional; handles sensitive and confidential information with the highest standard of ethics. Eye for detail and strong grasp of grammar, spelling, and professional writing skills. Ability to build trust and relationships quickly and sustain them over time. Works in a fast‑paced and professional office environment with diverse team members and clients. Strong organizational skills with the ability to handle multiple competing priorities at any given time. Known to take initiative and action; doesn’t wait to be asked, sees opportunities for improvement and makes it happen. Advanced knowledge and working ability in Microsoft Office (Outlook, Excel, PowerPoint, etc.). Technologically savvy with high learning agility, willing and able to learn new programs and systems quickly. Qualifications 3 to 5 years working in a professional office environment. Longer tenure welcomed. Post‑secondary education in Administration, Communications, Project Management, or another related field considered an asset. Will consider candidates currently pursuing post‑secondary education part‑time. Customer‑service background is an asset; hospitality experience preferred. Professional working proficiency in English required. Additional language skills considered an asset. Remuneration and Benefits Compensation Range: $58,000.00 to $70,000.00 depending on experience. Excellent benefits after 3 months probation period. Application Invitation Thank you for your interest in the Executive and Office Administrative Coordinator position. Together, we are reimagining the world by unlocking leadership. If you possess the required attributes, meet the qualifications outlined, and are excited to contribute to our transformative purpose, we’d like to get to know you further Our client supports a diverse and inclusive work environment and welcomes applications from all qualified individuals. We value diversity in thought, background, and experience. All team members bring different strengths and perspectives to leadership development and professional coaching, and together we respect and value every viewpoint. Additional Job Details Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: Human Resources Services #J-18808-Ljbffr