Accounts Payable Administrator

The Accounts Payable Administrator is responsible for full accounts payable cycle from receipt of invoices to payment; including coding invoices, obtaining approvals, and entering the invoices into the accounting systems. The AP Analyst will also be responsible for managing vendor relationships and reconciling accounts to support the overall financial health of the organization. resolving Accounts Payable issues, completing special projects, and general support to the Finance Team.

**ESSENTIAL FUNCTIONS**

**Processing Payables**
- Maintain up to date billing systems for accuracy and completeness.
- Work independently to receive invoices and statements, complete coding as necessary to ensure that all expenses are accurately assigned and paid on time.
- Reconciliation of vendor accounts.
- Investigate, resolve, and respond to supplier inquiries.
- Process payments as required, either by EFT, wire transfer, or cheque.
- Train new employees on inputting correct coding for expenses.
- Process employee expense reports, including verification of receipts and coding.
- Process corporate credit card statements, including verification of receipts and coding.
- Prepare AP accrual entries for month end cutoff.
- Investigate and explain budget variances relating to vendor payments.
- Perform audit checks of invoices, receipts and contracts.

**Reporting Support**
- Provide weekly reports to the Finance team on cashflow requirements for AP.
- Provide monthly Aged AP reports.
- Provide vender listing reports for management periodic review.
- Provide monthly AP accrued reconciliation.
- Report any and all issues to management as they occur.

**KEY PERFORMANCE INDICATORS**
- All Vendors setup/changes are approved and inputted correctly with 99% accuracy.
- All AP invoices entered in the system with 99% accuracy.
- All AP payments made with 99% accuracy.
- All AP payments made 95% on time.
- Corporate credit cards are paid with no interest incurred.
- AP accruals are completed by 2nd business day.
- AP Audits for required samples are completed every month.
- Budget variances are investigated and corrected/explained by 2nd business day.

**CMB TEAM SUPPORT**
- Be familiar with and follow company policies and procedures as established (Employee Handbook, Finance policies and procedures, etc.).
- Attend and participate in staff meetings and company functions.
- Demonstrate good corporate citizenship qualities with a positive attitude.

**KNOWLEDGE & EXPEREINCE**:

- Excellent interpersonal and communication skills
- High level of spoken and written English essential for this position
- At least 3 years full cycle accounts payable experience
- Certificate or diploma in accounting would be an asset.
- Proven understanding of accounting principles and internal controls
- Independent, process oriented with an attention to detail.
- Strong computer skills and proficient with Microsoft Office products
- Ability to work collaboratively in a dynamic fast pace environment
- Enthusiasm for innovation and process improvement
- Comfortable working independently with mínimal supervision
- Ability to multi-task
- **This job operates in a professional office environment. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.**_

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- How many years of accounts payable experience do you have?
- How many years of accounting experience do you have?

Work Location: In person