Administration Associate

2 weeks ago

Woodbridge, Canada NPL Canada Ltd. Full time

**Administration Associate (Fleet) - Full-Time**
**Location**: Vaughan, Ontario
**Reports To**: Fleet Coordinator
**Work Schedule**: Hybrid (4 days in-office, 1 day remote)
**Pay**: $50,000 - $55,000 per year

**About the Role**:
We’re looking for an organized and detail-oriented Fleet Administrator to join our team in Vaughan. This is a great opportunity for someone with strong administrative experience and an interest in fleet operations. In this role, you’ll support the day-to-day coordination of our vehicles and equipment, helping to ensure records are accurate, schedules are maintained, and communication flows smoothly.

**What You’ll Be Doing**:

- Provide administrative support to the Fleet team by maintaining accurate records, schedules, and documentation.
- Assist with coordinating routine maintenance, inspections, and testing of vehicles and equipment.
- Track and update shared fleet documents, reports, and spreadsheets.
- Help prepare purchase orders for services and parts.
- Support logistics such as arranging transport of equipment or scheduling GPS installs/removals.
- Communicate updates on timelines, scheduling, and requirements to team members and service providers.
- Assist with data entry and reporting (e.g., invoices, circle checks, GPS records).
- Pitch in with general office or team support as needed.

**What You Bring to the Table**:

- Previous administrative experience (experience supporting operations, maintenance, or fleet is an asset but not required).
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Comfortable working with Microsoft Office (Excel, Word, Outlook); experience with digital tools or databases is an asset.
- Attention to detail and accuracy in data entry and recordkeeping.
- A positive team-player attitude and willingness to learn.
- A valid Ontario G driver’s license (preferred).

**Why Join Us**:

- Be part of a supportive, collaborative team.
- Hybrid work model offering flexibility.
- Opportunity to learn more about fleet and operations.
- Competitive compensation and benefits package.

**Diversity, Equity, and Inclusion**
NPL Canada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and experiences.

**Accessibility**
NPL Canada is committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodations during the recruitment or interview process, please let us know, and we will work with you to meet your needs.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

**Experience**:

- Administrative: 1 year (required)
- Fleet or Maintenance: 1 year (preferred)

Licence/Certification:

- Ontario G Driver's License (required)

Work Location: In person

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