Finance Coordinator

3 days ago

Kitchener, Canada Conestoga Students Incorporated Full time

**Location**: Conestoga College - Doon Campus (travel to other campuses as required)

**Job Type**: Contract, Full-time

**Time Requirement**: 35 hours per week (some evenings and weekends may be required)

**Pay Band**: $50,000 to $58,750

**Contract Start Date**: January 6, 2025

**Contract End Date**: August 24, 2026

**Position Overview**

The Finance Coordinator is responsible for maintaining financial files, reconciling daily sales, and performing financial/accounting duties as assigned by the Sr. Manager, Finance. It is also important that the Finance Coordinator works extremely closely with the Sr. Manager, Finance to ensure that they are up to date on the basic overall operations of CSI’s Finance functions.

**Duties and Responsibilities**
- Maintain financial files/records and the company's financial filing system
- Manage accounts receivable and accounts payable
- Create and distribute monthly invoices for accounts receivable
- Process accounts payable, including payment requisitions, coding and matching purchase requests/orders
- Maintain and manage staff credit card tracker, reconciling staff credit card expenses, and recording
- Initiate vendor setup, including electronic funds transfer in accordance with CSI/CSSI finance policy
- Initiate, record, and confirm payments to suppliers and service providers.
- Post financial data into the financial system and reconcile, investigate, and resolve discrepancies
- Prepare and record journal adjustments and inter-company transactions to the general ledger
- Ensure accurate and complete records, including ledgers, invoices, and receipts in accordance with company policies, procedures, and internal controls.
- Reconcile monthly bank reconciliations
- Maintain and reconcile monthly prepaid expenses and accrued liabilities and post monthly journal entries
- Prepare and record journal adjustments and inter-company transactions to the general ledger.
- Prepare financial materials and participate in monthly financial committee with Sr. Manager, Finance and Board Executives (VP)
- Prepare monthly budget-to-actual reports for department managers.
- Administer petty cash/events.
- Reconcile safes.
- Maintain Point-of-Sale systems.

**Support Finance **Team with**:

- Preparing daily sales from all campuses and service areas
- Preparing bank deposits
- Preparing monthly Food Service reports
- Recording Wellness Practitioners revenue and expenses
- Recording catering invoices
- Recording monthly Inventory (food services)

**QUALIFICATIONS**- Understanding of basic processes in financial tasks including accounts payable and receivable- Ability to read and comprehend financial documents- Financial and analytical skills- Ability to create and edit documents in Microsoft Word, Excel, and Adobe PDF-
- Accurate data entry
- Highly organized and skilled time management in handling multiple simultaneous priorities
- Cultural competence: Respect and understanding for persons who come from a variety of socioeconomic, ethnic, and cultural backgrounds
- Preference will be given to those who have a deep knowledge of the experience of international students

**ACCESSIBILITY, **diversity** & INCLUSION

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