School Office Administrative Assistant

Fleming is located in the heart of the Kawartha Lakes Region in Central Ontario, Traditional Mississauga Anishinaabe Territory and covered by the Williams Treaties,1923... a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north-east of Toronto. The College’s 6,800 full-time and 10,000 part-time students, including hundreds of international students from countries around the world, attend at campus locations in Peterborough, Lindsay, Haliburton and Cobourg. Fleming offers more than 100 full-time programs in Environmental and Natural Resource Sciences, Fine Arts, General Arts and Science, Technology, Skilled Trades, Community Development, Health, Business, and Justice as well as other Continuing Education courses.

We are also extremely proud of our more than 85,000 Fleming alumni who are contributing to their communities in the region, across the province and around the world.

Provides organizational administrative support and assistance for the School, School leadership team and affiliated organizations.

Liaises with a wide variety of people including students, faculty, staff, administrators and external stakeholders supporting activities related to planning, organizing and coordinating all Program Advisory Committee (PAC) meetings, annual School Academic Awards, Purchasing and Asset Inventory Management, Academic Appeals, and School meetings.

Acts as liaison to various college departments (i.e. Purchasing/Finance/Advancement & Alumni/Student Administrative Council etc.) on behalf of the School and affiliated organizations.

Provides customer services to staff/faculty and students in the School as well as external stakeholders and/or affiliated organizations. Provides desktop and system functionality training and coaching for all School staff/faculty. Maintains the School’s Affinity website.

**Work Schedules**:
This position has been designated as on-campus and is expected on-site 100% of the time.

Temporary term up to October 25, 2024

**For More Information**:
For a complete job description, please refer to the document found here: School Office Administrative Assistant Job Description

**What We Are Looking For**:
Completion of a two year diploma in Business Administration, Office Administration or related field of study along with a minimum of three years of work experience:

- Relevant experience working independently in a fast-paced deadline-driven office services environment, prioritizing, organizing and problem-solving own work amidst multiple and competing priorities.
- Experience proactively planning activities several months in advance.
- Experience providing front-line customer service and administrative support in an automated office services environment and working independently as an effective team member.
- Demonstrated ability to use discretion and maintain confidentiality and trust when dealing with sensitive and confidential information. Experience working with the Privacy legislation.
- Experience with project management and event management.
- Strong communication (written and verbal) skills and experience dealing with multiple stakeholders
- Significant experience accurately taking meeting minutes and converting them to professional business format.

**How To Apply**

**What Are We About?**:
Fleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.