Administrative Assistant

1 week ago

Stoney Creek, Canada Aquarela Construction and Swimming Pools Ltd Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 3 years to less than 5 years
**Asset languages**:

- Portuguese
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Perform basic bookkeeping tasks
- Oversee the classification and rating of occupations
- Manage contracts
- Maintain and manage digital database
- Establish and implement policies and procedures
- Consult with clients after sale to provide ongoing support
- Assign, co-ordinate and review projects and programs
- Work with mínimal supervision
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Advise senior management
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:

- Google Docs
- Electronic scheduler
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Adobe Acrobat Reader
- Electronic mail
- MS Outlook
**Area of specialization**:

- Correspondence
- Reports and records
- Invoices
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large workload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Flexibility
- Organized
- Reliability
- Team player
- Adaptability
- Quick learner
- Time management

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