Administrative Assistant

Administrative Assistant

ASI Group Ltd. (ASI) has been an industry leader in underwater inspection, maintenance and repair, and biofouling (mussel) monitoring and control services since 1987. Our scope and depth of work has continually increased over the years, while our core business of marine inspections and mussel services remains consistent. Our strongest asset has been the ability to offer a full-service approach - from initial problem identification to the development and implementation of the appropriate solution.

ASI is passionate about developing and delivering visionary turnkey solutions for our clients. Our purpose is to create peace-of-mind for our clients by managing all non-core business, innovatively. ASI’s success is a result of long-term and symbiotic relationships with valued clients.

**Job Duties**
- Report directly to Group Manager - Dive Services Group
- Provide administrative support to Dive Services Group personnel, as well as other staff as required
- Word processing and proofing of documentation including reports, proposals, correspondence, memos,

invoices, etc., using the Work Order process
- Assist with determining Request for Proposal requirements and ensuring requirements are met
- Process Project Closeouts for Marine Group
- Maintain database of dive crew/supervisor time and MOL Notice of Project numbers
- Design/maintain database to record/track employee training records; also maintain hard copy training records

for each employee
- Assist with the maintenance of vendor qualification databases (ISNetworld, PICS, Browz, etc.)
- Maintain organized filing system including project files as well as electronic files
- Enter dive personnel timesheets into the accounting system on a weekly basis
- Coordinate travel arrangements (flights, accommodations, car rentals) as requested
- External Purchase Order administration, recording, acknowledgement, distribution
- Administration of WSIB Clearance Certificates and Certificate of Insurance
- Assist Receptionist with answering phones as needed
- Provide administrative support to Joint Health and Safety Committee
- Operate various types of office equipment
- Record and distribute meeting minutes as required
- Photocopying and binding of documents
- Prepare and track outgoing courier packages as required
- Administration and maintenance of all ISO documents as per SOP 4.2.3.

**Hours of Work and Travel Expectations**

Scheduled hours are 8:00am-5:00pm; may be expected to arrive early or stay later occasionally, as needed.
- ASI Group Ltd. is an equal opportunity employer committed to providing employment opportunities, recruitment and selection processes that are inclusive. We will strive to accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout the recruitment and selection process._
- Please contact the Human Resources Manager at 905-643-3283 if you require accommodations to ensure your accessibility needs are addressed throughout the process. Information received relating to accommodation will be kept confidential._

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Stoney Creek, ON L8E 5P1: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- administrative assistant: 3 years (preferred)
- Microsoft Word: 3 years (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driver's license (preferred)

Work Location: In person