General Office Administrator

Since 1973, Melrose Investments Inc. has always offered all encompassing real estate services. From design, to construction, to leasing and property management, the entire process is managed by our expert team. Our properties include custom-built offices, industrial and retail spaces, and state-of-the-art high-rises

The **GENERAL OFFICE ADMINISTRATOR** provides strong administrative support to the overall office to help the Company run efficiently. This position will be responsible for coordinating internal and external communications, general office administrative functions, maintaining and producing various reports and processing invoices for payment. This position also works closely with the Office Manager in maintaining the company's records management system, corporate cellular account, fleet of multi-function units and the company's health & safety programs/protocols. In the absence of the Receptionist, this position will assume all front desk duties and responsibilities (i.e. telephone duties, mail distribution, etc.).

The main **DUTIES & RESPONSIBILITIES** carried out by the General Office Administrator will include (but not limited to):

- Maintain the company's Corporate Cellular accounts which includes acting as a liaison with service provider, setting up new users, troubleshooting, and maintaining inventory of all cellular hardware and accessories
- Ensure the maintenance of the company's records management system for hard copy paper files which involves processing filing requests, maintaining records management database, and overseeing to ensure all staff are adhering to the company's records management processes and practices
- Coordinate the set up of health and safety training sessions, ensuring that all staff certifications are up to date based on the requirements of their position
- Assist with the set up, maintenance and updating of company's health and safety policies
- Work closely with Office Manager in maintaining the company's fleet of multifunction units
- Provide general office administrative support with respect to report preparation, mailouts, package assembly and paperwork distribution
- Assist with organizing team-building initiatives (ex. end of month staff lunch, corporate events, etc.)
- Act as back-up to Front Desk Receptionist with respect to telephone duties, office supplies, mail distribution and other administrative tasks
- Minimum of three (3) years' experience working in a fast-paced office environment
- Minimum of three (3) years of general office administrative experience required
- Excellent computer software skills (ex. MS Excel, Outlook, Word, Access, PowerPoint)
- Energetic team player who works well under pressure
- Excellent time management and organizational ability
- Detail oriented individual who adheres to aggressive timelines
- Positive, friendly demeanour and professional appearance
- Excellent written, oral and interpersonal skills
- Experience working on a multi-line phone system
- Previous construction or development experience an asset
- **Regular Working Hours for this role are Monday-Friday 8:00am-5:00pm**_

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6J 0A7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you willing to undergo a background check as a hiring requirement for this position?

**Experience**:

- Office Administration: 3 years (required)
- Microsoft Excel: 3 years (required)
- Microsoft Office: 3 years (required)

Work Location: In person