Office Administrator

The Sky Group of Companies (the “Sky Group”) is a diversified family-owned and operated company, proudly established in 2005.

Our vision is to provide a broad range of services in the construction and renovation industry, execute using the newest technology, and to provide reliable and quality services at a reasonable price. We aim to be the contractor of choice and make our commercial, industrial, residential, and multi-residential clients across the GTA happy, and are proud of the relationships we have built over the past 17 years.

Our strategy is building long term relationships with clients, providing value, sourcing materials according to their specifications and meeting their expectations in a timely manner.

Our core values are People, Integrity, Safety, Quality and Reliability.

As a leader in general contracting, our team of professional tradespeople and project management personnel have been delivering exceptional service through an expanding scope of services.

Today, the Sky Group consists of 4 integrated operating entities (general contracting including in suite design and remodeling, upgrades and maintenance with a focus on multi-residential properties, custom fabricated kitchens, emergency response restoration and electrical), with Sky Contracting being the original, and largest:
About the Role:
We are currently seeking a motivated Office Administrator to join our expanding team.

Core responsibilities include:
Daily

1. Warmly greet visitors to our facility.

2. Answer and direct phone calls promptly and appropriately, fielding solicitors/cold sales calls. The office phone should never be left unattended.

4. Responsible for constant communication with our clients to ensure that they are being served well and are satisfied. Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests.

5. Assist with billing by preparing and sending invoices.

6. Responsible for selling used tools and appliances which are no longer needed and updating the sales board accordingly.

7. Responsible for parking assignments for office property - assigning spots to employees and ensuring that they adhere.

Weekly

1. Maintain office efficiency, arranging necessary repairs.

2. File documents as needed.

3. Responsible for updating and maintaining the fleet maintenance board along with the fleet maintenance manager.

5. Opening accounts with new suppliers as needed.

6. Consult with each department to see what office supplies is required for purchase. Send final purchase list to any member of the executive team for approval.

Monthly

1. Prepare Office/Kitchen Supplies Expense Report.

Quarterly

1. Ensure that the company’s updated WSIB and Liability Insurance for the company are sent to all clients.

2. Ensure that our database is updated with WSIB and Liability Insurance from our contractors.

General

1. Assist in strategic and tactical office planning as needed.

2. Schedule and track in-house meetings and appointments. Make travel appointments as requested.

3. Accept bookings from the various departments for the use of the boardroom.

4. Accept packages/deliveries.

5. Maintain physical (files) and digital (Connecteam) employee records such as name, contact info and emergency contact info.

6. Responsible for the cleaner’s office schedule, arranging the cleaner’s cleaning hours outside of regular office hours and the specific days.

7. Ensure that Fleet Car insurance database is up to date at all times and all drivers are insured.

8. Other related duties.

**Requirements**:
1. Excellent communication and time management skills.

2. Self-starter and organizer.

3. Must me able to communicate clearly in English.

4. Ability to effectively prioritize and multi-task.

5. Proficiency in Microsoft suite of products.

6. 2+ years of administration experience is an asset.

**Salary**: $48,000.00-$52,000.00 per year

Schedule:

- 8 hour shift