General Administrator

Founded in 1973, Melrose Investments Inc. has grown to include scores of innovative new properties in the industrial, office and retail sectors, numerous high-rise condominiums and a land development division that has laid the groundwork for new homes and businesses across the GTA and Southern Ontario.

The **GENERAL ADMINISTRATOR **of the **Land Development Division **provides strong overall administrative support to the entire Land Division. This position will work closely with all members of the Land Division by handling various administrative and clerical tasks such as filing, report preparation and maintenance, coordinating internal and external communications, scheduling, accounts payable & receivable, reconciliations, data entry and other general administrative functions to help the Division run efficiently. This position will also be handling the coordination of all lease agreements for farm and residential leases.

The **MAIN DUTIES & RESPONSIBILITIES** of the General Administrator role includes (but not limited to):

- Work closely with Accounting and Project Management in processing invoices for approval and payment, comparing invoices to contracts and verifying the accuracy of each invoice with appropriate back up, entering and recording into accounting system, distributing cheques for payment and filing all paid invoices accordingly
- Provide strong administrative support to the Land Division with producing and maintaining various reports, maintaining the records management system (both hard copy and digital), presentation preparation for meetings, scheduling and other general administrative tasks to help the Division run smoothly
- Coordinate insurance liability coverage and certification on behalf of the Land Division
- Assist with recording, reviewing and processing payments for all annual Realty Tax assessments for each property on behalf of the Land Division
- Handle farm and residential lease renewals, providing sufficient notice to tenant to allow the Company to pursue alternative options as well as ensuring collection of all monthly rental payments from tenants
- Prepare and collect A/R invoices for extra work for farm and residential properties
- Bank and Sales Report reconciliations
- Other duties within the scope, spirit and purpose of the job, as requested by management
- Minimum of five (5) years of administrative and bookkeeping experience required
- Experience working in the Development, Construction and Property Management industry strongly preferred
- Post-secondary diploma or degree in a Business-related study
- Superior computer software skills (MS Office: Excel, Outlook, Word, PowerPoint)
- Knowledge of Newstar an asset
- Ability to create proper written business communication
- Strong verbal and written communication skills
- Strong organizational and time management skills
- Attention to detail and analytical skills
- Energetic team player who works well with others
- Positive, friendly demeanour

**Regular Working Hours for this role are Monday-Friday 8:00am-5:00pm, which is inclusive of a one (1) hour lunch period (unpaid). This position is also fully in-office (i.e. no remote work)**
- We thank all applicants for their interest in our company and this role, but only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6J 0A7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Successful applicant will be asked to undergo a background check (criminal, credit & employment verification) as a standard hiring requirement. Are you willing to undergo a background check?

**Experience**:

- Office Administration: 5 years (required)
- Bookkeeping: 5 years (required)
- Microsoft Office: 5 years (required)

Work Location: In person